The School of Dentistry Handbook is subject to change at any time by proper authority to be effective whenever determined by the School of Dentistry. The student handbook does not represent an implied contract between the School of Dentistry and the student.
This School of Dentistry Handbook supersedes and replaces any previous editions or versions.
Date of Last Revision: April 2023
The University of Mississippi School of Dentistry will be a nationally recognized center of excellence in dental education, patient care, research, and services to improve health outcomes and eliminate dental healthcare disparities for the citizens of Mississippi.
The mission of the University of Mississippi School of Dentistry is to foster an environment of lifelong learning, collaborative teaching, service, and research through partnerships within the Medical Center and with community organizations and dental health practitioners throughout the State of Mississippi. The School of Dentistry is committed to acquiring and retaining a diverse community of students, residents, fellows, faculty, and staff, which exemplifies qualities of leadership and dedication in preparing competent, ethical dental health professionals for the State of Mississippi and who work to improve health outcomes and eliminate health disparities.
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Students who are preparing for a career in dentistry are expected to conduct themselves in their interactions with patients, fellow students, faculty, and other professionals with honesty, integrity, compassion, and respect. Guidelines for such behavior within the University of Mississippi School of Dentistry are found in the Medical Center's Faculty and Staff Handbook and Personnel Procedures and the form of legal regulations, formal policy, and role models, as well as in the school's consensual code of ethical behavior and professional conduct.
The responsibility for the success of any rules, regulations, or codes of behavior rests with the individual. It is expected that all students, and all in the dental school family, will willingly conduct themselves according to these established guidelines. Only in this way can the individual and the profession be accorded rightful honor and dignity. For these reasons, every student should be familiar with the following policies, regulations, and standards of conduct.
The following information in this document does not constitute a contract between the School of Dentistry and the student. The School of Dentistry has the right to update and revise guidelines during each academic year or subsequent years of the student's attendance.
All School of Dentistry policies and procedures are derived from the school's stated mission and the Medical Center's mission and vision. The mission of the University of Mississippi Medical Center is to improve the health and well‐being of patients and the community through excellent training for healthcare professionals, engagement in innovative research, and the delivery of state‐of‐the‐art health care. The vision states, "The University of Mississippi Medical Center will be a premier academic health sciences system recognized nationally for high‐quality clinical care, innovative research, and training committed health care professionals who work together to improve health outcomes and eliminate health care disparities."
The School of Dentistry's mission states, "The mission of the University of Mississippi School of Dentistry is to foster an environment of lifelong learning, collaborative teaching, service, and research through partnerships within the Medical Center, and with community organizations and dental health practitioners throughout the State of Mississippi. The School of Dentistry is committed to acquiring and retaining a diverse community of students, residents, fellows, faculty, and staff, which exemplifies qualities of leadership and dedication in preparing competent, ethical dental health professionals for the State of Mississippi and who work to improve health outcomes and eliminate health disparities."
The evaluation, promotion, and graduation of students in the School of Dentistry are the faculty's and dean's inherent responsibilities. All relevant and available information should and must be a part of the consideration in discharging these responsibilities.
Student status, or change of status, will be at the recommendation of the Student Evaluation and Promotion Committee (SEPC) with final approval from the Dean of the School of Dentistry. The SEPC is a component of the Office of Education, but the ultimate authority for implementing its recommendations resides with the Dean. The following guidelines outline the criteria for evaluation, promotion, and graduation of students in the School of Dentistry and constitute the policy for that process. Evaluation of student performance is an ongoing process based on specific criteria made known to students and faculty before each sequence. A student must complete each prescribed course at the established acceptable level to remain in good standing. Student evaluation, promotion, and graduation problems are handled individually through the SEPC.
The SEPC comprises seven full‐time faculty members and the Assistant Dean for Education, as the permanent chairman. The Dean appoints five clinical science and two basic science faculty members for three years. Lengths of terms are adjusted so that no more than one basic science member and two clinical science members are appointed during one academic year. All deliberations and records of the SEPC are considered confidential and will be made available only to the Office of the Dean. The Office of the Dean may use the information (within right‐to‐privacy guidelines) for School of Dentistry purposes as considered necessary and appropriate, but always within the legal constraints of the rules and regulations of the School of Dentistry.
A breach of confidentiality of SEPC information within the committee's membership or by any faculty, student, or staff of the School of Dentistry shall be subject to action by the Dean.
The petition of a student or designee for information utilized in reaching a recommendation for academic action shall be considered on its merit and may be determined by the legal constraints of the School of Dentistry.
The Student Evaluation and Promotion Committee, which makes its recommendations to the Dean, determine academic status. The Dean has final approval.
The School of Dentistry reports most grades on a 0‐100 numerical scale. The numerical grade is converted to a 4.0‐point scale for letter grade reporting of A, B, C, or F. Some course grades are reported as Pass/Fail (P/F).
Determining course grades is a departmental responsibility; however, the grading system must be made known in writing to students at the beginning of each course.
A grade of 70 or above (2.0 or above in the 4.0 conversion) or a "P" in a pass/fail course is a passing grade given when course work has been completed satisfactorily according to course guidelines. Passing grades are necessary for promotion and graduation.
A grade of less than 70 (less than 2.0 in the 4.0 conversion) or an "F" in a pass/fail course is given when the expected work is unsatisfactory according to established course guidelines. The SEPC recommends whether a student with a failing grade will be subject to re‐examination, remediation of the course(s), a repeat of the year, or dismissal.
A numerical progress grade, indicating progress‐to‐date in a course, is given when a course continues into the next academic semester. A progress grade does not appear on a permanent transcript.
If work is incomplete for reasons beyond a student's control, a temporary grade of "I" is given. The incomplete must be replaced with a final grade before the termination of the following semester.
The administrative responsibility to obtain, record, and distribute grades falls under the UMMC Office of Enrollment Management.
If a student is required to repeat a course, the initial grade and the subsequent grade are included on the student's transcript, but only the initial grade is used to compute academic class rank and grade point average.
Students are ranked numerically in their respective classes at the end of each semester and academic year. The class rank is used in decision‐making concerning honors, awards, and scholarships, which specify a certain academic standing.
The purpose of the Policy on Good Academic Standing is to define criteria for a student to be considered in good academic standing. The criteria is as follows
A student is not in good academic standing if he/she is on probation. Students who are repeating a single course or an entire year or who are in remediation of one or more courses are placed on probation. Students who have not completed hepatitis vaccination by the end of the D1 fall semester will be placed on probation. Students who have sanctions placed due to ethics violations are placed on probation. Probation status is removed when the reason for the probation is completed/corrected and affirmed by the Student Evaluation and Promotion Committee vote. Approved by SOD Executive Committee ‐ April 28, 2014
Listed below are the minimum acceptable standards of scholastic performance, promotion, and graduation:
Official records of academic progress are maintained in the Office of Enrollment Management for the University of Mississippi Medical Center. Students may access their grade reports online in Workday.
A student absent from the program for five (5) consecutive school days without notifying the Office of Student Affairs and Inclusion and without presenting an acceptable written excuse may be considered to have an Unauthorized Program Withdrawal. A student who withdraws or leaves the program without authorization shall be informed in writing that grounds for dismissal exist. Failure to meet with the Dean within ten (10) days after said notification shall result in "F" grades being entered on the student's academic record for all courses in progress. If this occurs, the recommendation will be immediate dismissal from the program.
(Search for "Academic Grievance Policy" in PolicyTech.)
This policy is intended to guarantee the rights of students without encroaching on academic freedoms or restricting the traditional prerogatives of faculty.
A student academic grievance consists of a concern with faculty, administrators, staff members, or other employees regarding evaluation of student performance, conduct of instructors, and other activities related to academic policies of the school.
Students should be aware of their rights and responsibilities under university policies covering admission, academic performance, and retention. Denial of a student's right under these policies may constitute grounds for an academic grievance.
The list that follows includes some potential grounds for grievance. The list is not to be considered all inclusive. Neither shall proof of any of the following necessarily assure a finding in favor of the grievant. A difference of opinion between student and instructor concerning evaluation of student work or progress is not normally considered grounds for grievance.
The burden of proof of academic mistreatment lies with the student.
The procedural steps outlined below will be followed in any case of a student seeking redress of alleged academic mistreatment:
Students have the right to complain without fear of retribution or retaliation from UMMC or its employees. Students should review the UMMC Student Complaint policy and may submit formal written complaints to the Office for Student Success within the Office of the Associate Vice Chancellor for Academic Affairs using the institutional UMMC Student Complaint Form.
The University of Mississippi School of Dentistry is accredited by the American Dental Association Commission on Dental Accreditation. In accord with the U.S. Department of Education's Criteria and Procedures for Recognition of Accrediting Agencies, the Commission requires accredited programs to notify students of an opportunity to file complaints with the Commission.
The Commission on Dental Accreditation will review complaints from students, patients, staff, or faculty that relate to a program's compliance with the accreditation standards. The Commission is interested in the sustained quality and continued improvement of dental and dental‐related education programs but does not intervene on behalf of individuals or act as a court of appeal for treatment received by patients or individuals in matters of admission, appointment, promotion or dismissal of faculty, staff, or students.
A copy of the appropriate accreditation standards and/or the Commission's policy and procedure for submission of complaints may be obtained by contacting the Commission at 211 East Chicago Avenue, Chicago, IL 60611‐2678 or by calling 1‐800‐621‐8099, extension 4653.
(Revised April 4, 2023)
The purpose of the Academic Achievement Program (AAP) is to create a set of criteria on which student academic performance will be monitored by the Academic Advisor. The procedural guidelines are listed below.
(Search for "Attendance Policy" in PolocyTech.)
Specific information on clinical attendance, or utilization, for clinical courses is available in the clinical syllabus for each course. A >85% clinic attendance/utilization is encouraged for D3 and D4 students. Available clinic sessions are those sessions with 2, 3 or 4 hours available for patient care published in the Daily Schedule provided by the Office of Education. An individual student's schedule may be viewed in the electronic health record on their student scheduling template.
Clinic attendance/utilization is determined by available session and is reported monthly and at the end of a semester. Students are excused for clinical attendance/utilization if their absence involves a university‐sanctioned event.
The Office of Clinical Affairs approval is required to close clinic slots for a planned absence. Students are required to notify the office of Patient Care Services at least 10 days (about 1 and a half weeks) prior for a planned absence to close any open clinic slots in the electronic health record. In the event of an unexpected absence from clinic, students should notify the office of Patient Care Services within 24 hours prior to an absence to allow any patients to be rescheduled or seen by the student.
The student notifies the Associate Dean for Clinical Affairs who will review the request with the Assistant Dean for Student Affairs to determine if the request warrants waiving the clinic attendance/utilization requirement for the dates of the absence(s). Consideration of exceptional circumstances occurs after the student clinical absences/ utilization results in a failing grade in a course.
If a failing grade in a clinical course occurs due to lack of clinic attendance/utilization, the student receives an F (numeric grade of 55) for the course and the Student Evaluation and Promotion Committee (SEPC) considers this grade. The SEPC recommendation may be to allow the student to continue academic probation, repeat of the year, or dismissal.
The delivery method for courses will vary depending on the type of course and the various activities within a course. Didactic courses may be delivered in‐person or in some version of a hybrid in‐person/virtual format. Preclinical and clinical courses are presented in‐person, and attendance is mandatory. Course coordinators will determine the delivery format to be used, and this information will be presented to students at the beginning of a course.
During a course, course coordinators may require mandatory in‐person attendance for certain lectures or topics. For preclinical courses, clinical courses, and required attendance lectures or topics, attendance is required. Arriving late or leaving early in these situations is counted as an absence.
If a dental student is absent from a required class session, the student must contact the course coordinator by UMMC email prior to the next class session to make up the missed class. Any additional remedial assignments for the missed class will be at the discretion of the course coordinator. Failure to report an absence to the course coordinator prior to the next class session or failure to successfully complete any remedial assignment in the time designated by the course coordinator will result in a penalty of three points off the course final grade for each occurrence. Failure to complete a missed class assignment in the time designated by the course coordinator will result in a failing grade (50) for that assignment.
Dental hygiene students follow the didactic attendance protocols outlined in each class syllabus.
For student rotations and certain special events, 100% attendance is required. Remediation is required if a student is absent for a rotation session or a required special event. Depending on the session or event missed, that may involve hours in the rotation, service hours as determined by the Associate Dean for Clinical Affairs, or other consequences as explained in the syllabus if the session or event is part of a course.
The Policy on Ethical Conduct, Civility, and Professional Behavior for Dental and Dental Hygiene Students of the University of Mississippi School of Dentistry exists as the guideline for expected personal, academic, and professional behavior of students. It is intended to serve as a framework for personal honor and integrity in keeping with the best tradition of the profession of dentistry and is based on the American Student Dental Association's and Student American Dental Hygienists' Association's formal policies dealing with ethical and professional behavior. The policy requires complete cooperation and support by students and faculty and willing compliance with both the letter and spirit of the policy. To promote an environment of professionalism in which ethical standards are the framework of day‐to‐day activity, it is necessary for the students at the University of Mississippi School of Dentistry to follow the policies of ethical behavior established by the American Dental Association and the American Dental Hygienists' Association published as the Principles of Ethics and Code of Professional Conduct. The student policy detailed below is based on the dental profession's principle of self‐governance and stresses the responsibility of the individual in maintaining the highest possible standards of ethical behavior. Each student is expected to show an appreciation of the trust placed in him/her not only by personal professional conduct but also by insistence on the same standards among fellow students.
Obviously, dental education requires faculty evaluation of academic and clinical skills, including the ability to relate to patients and manage their welfare. As importantly, dental education also requires faculty evaluation of the student's personal and professional judgment and adherence to standards of ethics. The School of Dentistry will support and encourage the highest possible ethical standards. The direct and ultimate responsibility for the effectiveness of the Policy on Ethics, Civility, and Professionalism rests with the student.
All dental and dental hygiene students are obligated to maintain high standards of moral and ethical behavior and to always conduct themselves in a professional manner, both on and off campus. This applies to the traditional and online classroom, clinic, laboratory and other institutional facilities, externships, community service or meetings of professional organizations, as well as social events and personal encounters with other individuals.
Ethical and professional behavior by dental and dental hygiene students is characterized by honesty, fairness, and integrity in all circumstances, respect for the rights, differences, and property of others, concern for the welfare of patients, always doing one's best in the delivery of care, and preservation of confidentiality in all situations where this is warranted.
Academic Misconduct: Academic misconduct will be subject to disciplinary action. Any act of dishonesty in academic work constitutes academic misconduct. This includes plagiarism, the changing or falsifying of any academic documents or materials, cheating, falsification or copying of assignments and the giving or receiving of unauthorized aid in tests, examinations, or other assigned schoolwork. Penalties for academic misconduct will vary with the seriousness of the offense and may include but are not limited to a failing grade on the work in question, a failing grade for the course, reprimand, probation, suspension, or dismissal. Students may be guilty of academic misconduct, directly or indirectly through participation or assistance. In addition to other possible disciplinary sanctions, which may be imposed through the regular institutional procedures because of academic misconduct, the instructor has the authority to assign a failing grade for the exercise or examination, or to assign a failing grade in the course.
Other unacceptable ethical and professional behaviors include but are not limited to forgery, intentionally deceptive alteration of documents, unauthorized possession of another's property, lying, embezzlement, plagiarism, cheating, abusive acts or language, possession or use of illicit drugs or weapons, sexually harassing language, or behavior, deliberate disobedient or drunken behavior, and the infliction or threat of harm to others.
Clinical Misconduct: Patient mismanagement including but not limited to failure to provide a diligent and appropriate continuation of treatment, violation of patient confidentiality, provision of unsupervised treatment, and patient abandonment also constitute unacceptable behavior.
Conflict in a professional setting is inevitable. It is therefore critically important to learn when and how to express feelings in ways that are effective and professionally appropriate.
Clinic and classroom incivility have been shown to have a negative impact on students' efforts to succeed. These types of behaviors also infringe on the rights of others in the clinic and classroom environments. Additionally, these behaviors may have a negative impact on faculty, staff, and students physically and emotionally. The purpose of this policy is to ensure a work, clinic, and classroom environment that is professional, collegiate, supportive of all personnel, and conducive to learning and the provision of optimum patient care.
At the University of Mississippi School of Dentistry, we value teamwork, diversity, innovation, integrity, and quality. All team members are expected to demonstrate the values of mutual respect, professionalism, and courtesy. We are committed to treating all people in an open, fair, honest, and ethical manner. We strive to support each other and promote collaboration to achieve results. A necessary condition for these pursuits is an acceptance of the spirit of inquiry and a respect for diverse ideas and viewpoints. While the principle of academic freedom protects the expression and exploration of innovative ideas, it does not protect conduct that is unlawful and disruptive.
The University of Mississippi's School of Dentistry learning and care environments will be positive and supportive without disruptive or abusive behavior or harassment of any kind, and free from disrespectful or unprofessional conduct. The expectation is always that mutual respect and civility will prevail to ensure that every student has the optimum opportunity to learn, and that each faculty member has the best opportunity to teach.
Difference of opinions or concerns related to the learning process are a part of the academic experience but should occur in a manner that opens dialogue and does not threaten any member of the learning community.
Behaviors such as disparaging remark(s), patronization, or condescension (verbal, tone, or body), intimidation, angry outburst, reluctance, or refusal to answer questions, unwillingness to cooperate/collaborate or provide reasonable help, threatening body language and physical contact or unwillingness to participate in resolution of an interpersonal problem are not acceptable
At the beginning of their dental education at the University of Mississippi School of Dentistry and at the beginning of each subsequent academic year, all students will endorse and affirm the principles contained in this policy. The affirmation will be in writing and expressing the student's commitment to act in a manner consistent with the standards of ethics inherent in the policy.
The University of Mississippi School of Dentistry fosters an engaged yet civil learning environment which includes creating a setting for the safe and open exchange of ideas by all students. Everyone within this environment is responsible for ensuring that his or her own behavior promotes these goals. Uncivil behaviors both inside and outside the classroom will not be tolerated. The School of Dentistry takes seriously all allegations of incivility, including disruptive, disrespectful, or abusive conduct among faculty, staff, and/or students and will act promptly to investigate these allegations. Moreover, retaliation of any kind will not be tolerated against individuals who initiate formal grievances or allegation invoking this policy.
Formal complaints of perceived incivility shall be submitted in writing to the Office of Student Affairs and Inclusion. All complaints will be directed to the appropriate person for review. All complaints regarding students will be reviewed and addressed by the Student Ethics and Civility Council, consisting of students appointed annually. Consequences of incivility can be counseling, written warning, anger management
The membership of the Student Ethics and Civility Council will consist of twelve voting members, selected by the Assistant Dean for Student Affairs and Inclusion: two members from each dental class and two members from each dental hygiene class.
The Ethics and Civility Council will elect a chair annually. It is recommended that the chair have served on the council for at least one year previously.
The chair will designate a secretary at each meeting to record minutes and write a summary of the activity of that meeting.
An advisor to the Ethics and Civility Council will be appointed by the Dean on an annual basis.
The Ethics and Civility Council will meet as often as necessary to carry out its responsibilities. A quorum to conduct business will consist of seven members.
The Student Ethics and Civility Council serves in an advisory capacity to the Dean. The final decision regarding the recommended actions to be taken rests solely with the Dean.
Any student, faculty, or staff member who has reason to believe that a violation of the Ethics or Civility Policy has occurred has a duty to report the violation to their Ethics and Civility Council Representative or to the Assistant Dean for Student Affairs and Inclusion
Perceived violations of the Ethics or Civility Policy that have occurred will be reported in writing to the Assistant Dean for Student Affairs and Inclusion. Occurrences should be reported in a timely manner, preferably within six months of the time that the violation occurs. All occurrences must be in writing and signed and will be directed to the Assistant Dean for Student Affairs and Inclusion. The Assistant Dean will forward all occurrences to the Chair of the Ethics and Civility Council for review.
Upon receiving the written report of a perceived violation, the Ethics and Civility Council will convene for a preliminary meeting. As part of this hearing, the Council will review the current reported incident and have access to any past occurrences in which sanctions were given. The Council will then determine if a violation of the School's Policy has occurred. If so, the Council Chair will notify the Assistant Dean for Student Affairs and Inclusion, who will then notify the accused student in writing of the reported violation and his/her existing rights under the School of Dentistry due process policies. This written notification will include the following:
If the accused student requests a hearing to contest the accusation, the chair of the Student Ethics and Civility Council will conduct the hearing within the following general guidelines:
After the Dean's approval of a recommendation for dismissal, and after written notification, the student has the right to appeal.
Following written notification to the student of an action other than dismissal, the student has the right to appeal in writing to the Dean within five (5) working days of the date of notification. Written notification to the student includes a statement of the process and the deadline for appeal. After review, the Dean may either uphold or set aside the action or may call the academic appeals committee for consideration of the appeal. The decision of the Dean in the matter is considered final.
The following shall apply if the appeals committee is called upon for a decision:
Formal reported concerns regarding staff will be reviewed and addressed by their immediate supervisor. Formal written concerns regarding faculty will be addressed by the chairperson of the department in which the faculty has his/her primary appointment. If the chairperson deems assistance is needed in rendering a decision regarding the occurrence, the decision will be made in conjunction with the Assistant Dean for Education or Associate Dean for Clinical Affairs. Formal complaints regarding chairperson or executive faculty will be addressed by the Dean. Consequences of incivility can be counseling, written warning, anger management counseling, suspension, or termination. Corrective action for faculty and staff will be handled consistently with UMMC employment policies and procedures.
(Search for "Disruptive Behavior Policy" in PolicyTech.)
We, the students of the University of Mississippi School of Dentistry, to promote the general welfare of the Student Body, to provide proper and adequate management of student affairs, and to clarify our necessary and proper obligations and responsibilities to our fellow professional students, do create this charter in accordance with Article IV, Section III of the Constitution of the Associated Student Body of the University of Mississippi Medical Center.
The name of the organization shall be "The University of Mississippi School of Dentistry Student Executive Council," which shall represent the Student Body of the University of Mississippi School of Dentistry.
Students, as defined herein, refer to individuals who are duly registered as full time, pre‐ doctoral students, and full‐time dental hygiene students of the University of Mississippi School of Dentistry.
Eligible voters are full‐time pre‐doctoral dental students and full‐time dental hygiene students registered at the University of Mississippi School of Dentistry as defined by the Office of Student Records and Registrar.
The method of voting will be by secret ballot as administered by the elections committee.
The winner will be elected by a simple majority (greater than 50%) of the votes cast.
Voting rights are as follows, for a total of 16 voting members
The president of the student executive council may hold only that office on the council and no other elected class office.
The student body president must be a senior during this term of office. The president:
The student body vice‐president may be either a junior or senior during the term of office. The vice‐president of the student body will perform those duties as defined in Article III, section III in the absence of the president. This position is vice‐chair of executive council.
The secretary‐treasurer is elected from the senior, junior or sophomore class by the student body. He or she:
Representatives will be as specified in the constitution of the Associated Student Body. Currently the representatives are:
The charter can be amended or ratified by a two‐thirds majority vote of the voting members of the Student Executive Council and two‐thirds majority of those voting in general meetings.
When reasonable suspicion exists that a student has violated the Alcohol and Illegal Substance Use Policy, that student may be requested to have appropriate controlled substance testing. This testing will be done by Employee and Student Health Services. A positive test result or refusal to be tested may result in disciplinary action including dismissal. In this regard, the Medical Center's relevant policies and procedures as outlined in the Faculty and Staff Handbook and Personnel Procedures will be followed.
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Possession and use of alcohol or other illegal or controlled substances such as narcotics, barbiturates, hallucinogens, amphetamines, and marijuana is prohibited on the Medical Center campus, in other training sites such as affiliated hospitals and clinics, or in extramural settings. Possession, use, or sale of such substances is cause for dismissal from the School of Dentistry.
Prescription drugs may be possessed and used on the Medical Center premises only in the manner, combination, and quantity prescribed. Such use is allowed only if the ability to perform student responsibilities and duties is not affected.
Any student whose off‐campus use of alcohol, illegal substances, or prescription drugs interferes in any way with performance as a student may be referred to Student Health Services for evaluation. In addition, the student will be subject to disciplinary action including dismissal.
The University of Mississippi School of Dentistry is supportive of the effort of chemically dependent students to become free of their dependency problems. In dealing with chemically dependent students, the school's procedure includes intervention and requiring students to participate in treatment and rehabilitation programs. This policy was established to ensure the safety of patients with whom students may come in contact and to protect the interest of patients, students, and faculty.
The following steps will be taken as soon as a student has been identified as having a chemical dependency problem:
The University Medical Center and School of Dentistry are committed to maintaining an educational environment that fosters respect for and sensitivity to individual differences. That commitment is also intended to promote personal and professional development and to provide each student the opportunity to succeed regardless of race, ethnicity, gender, or socioeconomic status.
Student providers are required to wear scrubs in the color selected by each class. Student providers are responsible for providing their own clinical scrub tops and pants
Hair must be clean, well‐groomed, and styled so that the face is visible. Long hair must be pulled back and away from the face when in the clinical setting. Extreme hair color or style distracts from a professional appearance and is not acceptable.
Student providers should always wear their ID badges. The badge should be worn under any personal protective attire on the front, upper torso affixed to a collar, pocket, lapel or displayed on a short neck strap.
Scrubs should be clean; top and bottom should be of matching color. Scrubs should not display any extra logos or embellishments. Plain, neutral t‐shirts may be worn underneath, but they must be tucked into pants. White or light‐colored, or lightweight scrub attire with any transparent qualities is not acceptable.
Clinical scrub attire may be worn with a white laboratory coat or jacket when not engaged in clinical activities. Scrub attire should be worn by School of Dentistry student providers engaged in direct patient care. School of Dentistry student providers are not authorized to wear scrubs that are the property of the Medical Center unless directly engaged in University Hospital patient care.
Student providers must wear long‐sleeved School of Dentistry personal protective attire or clinical operating gowns during splatter or aerosol‐inducing clinical activities. Scrub tops should be worn beneath personal protective attire. Clinics must comply with all other policies and procedures related to personal protective equipment as outlined in the School of Dentistry Exposure Control Plan.
Clinical operating gowns must be retrieved from and returned to the same clinic where they are used. Gowns must be removed before leaving a clinical area. When protective attire is removed upon leaving a clinical area, the student provider may reuse the same protective attire the same day in the same clinical area if it is not soiled.
Eyewear with side shields or a full‐face shield must be worn during splatter or aerosol‐ inducing procedures and at other times as deemed necessary.
Masks and gloves must be worn by students in accordance with the School of Dentistry Exposure Control Plan and must never be worn outside clinical areas. They must be properly disposed of prior to leaving the clinical area.
Shoes must be worn with socks or hose and must be clean and professionally suitable in appearance. Sandals, Crocs, open‐toe, and flip‐flop style footwear are not to be worn for clinical activities
Additional information concerning student clinical dress can be found in the School of Dentistry ‘s Clinical Operating Manual. Students will be provided electronic access to the Clinical Operating Manual and a copy is available in the Office of Clinical Affairs.
Attire and grooming reflect personal taste and are influenced by the cultural environment in which the individual lives and works. The personal taste of a professional should reflect concern for patients and colleagues.
Individuals in their own professional and private settings may decide for themselves what appearance facilitates the accomplishment of their goals. Within the School of Dentistry and the University of Mississippi Medical Center, this is best accomplished by a reasonable degree of conformity in the matter of attire and grooming.
All students are expected to adhere to the following School of Dentistry Dress/Appearance Code. The code is augmented for the clinical environment with policies addressing personal protective equipment and scrub attire found in the Clinical Operating Manual under clinical attire. Students are required to wear scrubs selected by the administrative committee in the color selected by each class.
The following guidelines should be followed:
Scrubs are acceptable wear both in the classroom and hospital setting. Scrubs should be clean; top and bottom should be of matching color. Scrubs should not display any extra logos or embellishments. Plain, neutral t‐shirts may be worn underneath, but they must be tucked into pants. Clean and neat tennis shoes may be worn with scrubs.
Dental students are provided numerous types of dental materials/supplies during their dental education and such items are included as part of their tuition and fees. However, additional educational supplies above the normal threshold may be purchased by the student on an individual basis. Students will be charged for any supplies that exceed the normal allowance.
To determine whether the school is closed because of inclement weather or other emergency situations, the student can contact
Or check www.umc.edu for up‐to‐date information about cancellations and closings.
The policy of the Medical Center is that unless officially closed, all Medical Center programs, including the School of Dentistry, maintain normal operations during inclement weather and other emergencies.
Only the Office of the Vice Chancellor can authorize general cancellation of classes at the Medical Center.
The University of Mississippi Medical Center is committed to the goal of achieving equal educational opportunity for qualified persons with disabilities. For detailed information about the Americans with Disabilities Act as it applies to educational programs in the School of Dentistry, please contact the school's Assistant Dean Community.
UMMC Student Immunizations Policy
Students accepted to all UMMC academic programs are required to provide documentation of immunization requirements included in this policy. For the purposes of this policy, excluded from this definition are students in the following distance education program: School of Dentistry – Advanced Standing Dental Hygiene.
The immunization requirements are as follows:
Please provide documentation for these vaccines at least two weeks before the start of classes.
Record of vaccination should be documented on the Mississippi Certificate of Immunization Compliance, Form 121, or the University of Mississippi Medical Center Immunization record form. This form must be completed by a licensed healthcare provider: a physician, a licensed nurse practitioner, a licensed nurse, or a public health official.
Post‐graduate or other research students who will be working solely in a laboratory are required to meet the above vaccine requirements. In addition, microbiologists who are routinely exposed to N. meningitides isolates, are required to have received one dose of meningococcal vaccine with a booster dose every 5 years if the risk of exposure continues.
Reference: Immunization of Health‐Care Personnel: Recommendations of ACIP. MMWR 2011; 60 (RR07):1‐45.
In compliance with the Institutes of Higher Learning Proof of Immunization Policy, 602.02, a first‐year student, D1, not having shown documented proof of hepatitis B vaccination, three (3) shot series, by the end of the fall semester will be placed on probation. Without documented proof of hepatitis B vaccination by the end of the spring semester the student will be dismissed without the option to repeat the first year in its entirety.
Tuberculosis (TB) Screening for Students
To establish effective TB screening for student applicants.
Students accepted to all UMMC academic programs will provide proof of TB testing within three (3) months prior to the date of school entry. Individuals for whom testing is medically contraindicated will provide sufficient evidence from a qualified medical provider to document their TB status. Cases in which applicants test positive for TB or who have special circumstances regarding their TB status will be reviewed by the medical director of student employee health. Further evaluation may be required. UMMC reserves the right to revoke acceptance of students and to deny admission to any of its programs as it determines appropriate based on TB status and the best interests of the Medical Center.
A two‐step TB skin test is required for baseline TB screening of all students. Accepted students must submit documentation of a two‐step TB skin test performed within 90 days (3 months) prior to school entry. The second dose of the two‐step TB test must be placed within 28 days (about 4 weeks) of the initial TB skin test. If the TB skin test is positive, a chest X‐ray report must also be submitted. US students who have been undergoing annual TB skin test screening prior to enrollment may submit 2 consecutive annual reports of negative TB skin tests, one of which must have been done within the past 3 months, in lieu of the two‐step TB skin test.
International students with a previous positive TB skin test or students with a history of immunization with BCG should submit a report of a Quantiferon TB Gold/ T‐spot TB blood test obtained within 3 months prior to school entry. They should not complete TB skin testing. If the blood test is positive, a chest X‐ray report obtained within 3 months of school entry must be submitted.
The American College Health Association recommends that all incoming students should be screened for risk factors for tuberculosis (TB) and those with risk factors and all international applicants should undergo Mantoux or interferon gamma release assay testing. The CDC (Centers for Disease Control) recommends that all students in a health care setting should undergo testing.
All UMMC Schools
Tuberculosis (TB). [Internet]. Centers for Disease Control and Prevention. [Updated 2013 September 6; cited 2014 March 12]. Available from http://www.cdc.gov/tb/topic/testing/.
Department of Health and Human Services, Centers for Disease Control and Prevention. Guidelines for Preventing the Transmission of Mycobacterium tuberculosis in Health‐Care Settings. Morbidity and Mortality Weekly Report. 2005; 54(RR‐17): 1‐141.
American College Health Association. ACHA Guidelines: Tuberculosis Screening and Targeted Testing of College and University Students. 2016 April https://www.acha.org/documents/resources/guidelines/ACHA_Tuberculosis_Screening.pdf
While on Medical Center property, students are subject to search of their person, belongings, and any assigned or used locker or other such space. The search may be conducted by campus police or other designated university officials.
Policy for Personal Use of Social Media
This policy applies to all employees, students, contractors, and volunteers as it relates to their employment, academic, or business relationship with the University of Mississippi Medical Center (UMMC).
For this policy, "personal use" is defined as social media activity using your own personal or professional social media accounts.
UMMC‐affiliated entities, including schools, clinics, departments, practices, groups, etc., use of social media are not regulated by this document. For questions regarding social media accounts run by UMMC‐affiliated entities, please contact the Office of Communication and Marketing (601‐984‐1100)
The University of Mississippi Medical Center recognizes that social media is an important and timely means of communication. However, those who use social media must be aware that posting certain information is illegal and use of social media during working hours as well as related to job functions should be self‐moderated. Offenders may be subject to criminal and civil liability, and adverse institutional actions.
The purpose of this policy is:
It is the policy of UMMC that the use of social media will be done in conjunction with the principles of the UMMC Code of Conduct, the UMMC Information Policy and compliance with all federal and state rules and regulations as well as the following delineated prohibited uses and best practices.
Social Media – The term ‘social media' refers to various types of interactive communities typically accessed through the World Wide Web or mobile devices and computer applications (apps). The communities are usually characterized by user‐generated content, user‐shared content or areas designed for free and open discussion or can be a mix of all three.
Social media outlets, including discussions boards, may or may not be monitored or regulated. It is up to each user of a social media outlet or participant in a virtual discussion to regulate his or her content that is added or shared with the community.
Social media includes, but is not limited to blogs (Blogger, Blogspot, Wordpress, etc.), photo and/or video‐sharing sites and apps (YouTube, Flickr, Instagram, Snap Chat, Vine, etc.), e‐zines (digital magazines), wikis (Wikipedia), social networks (Facebook, Twitter, LinkedIn, Pinterest, etc.), video and audio podcasts (posted to the web or hosted by applications (ex.: iTunes), ratings sites and apps (Urbanspoon, Yelp, Rate My Professor, etc.), and discussion sections of web pages or applications (comment section under articles on news or information websites).
Individuals must make every effort to present themselves in a mature, responsible, and professional manner when utilizing social media. Communications must always be civil and respectful. Please be aware that no privatization measure is perfect and undesignated persons may still gain access to your networking site. Further, litigation involving such issues is complex, as the content on social media sites is easily misconstrued, permanent, discoverable by courts, and utilized in these adversarial proceedings. Any digital exposure can "live on" beyond its removal from the original website and continue to circulate in other venues.
Therefore, think carefully before you post any information on a website or application, and consider your goals in participating. Make sure you are choosing the most relevant platform and adding value to the discussion. Listen before you engage and always be modest, respectful, and professional in your actions.
To help facilitate these goals, the following best practices are encouraged:
Disciplinary action will be undertaken in accordance with Attachment 2 of the Compliance Plan. The disciplinary procedure is also described in the UMMC Faculty and Staff Handbook.
Student disciplinary actions will be undertaken according to established policies and procedures within the school in which a student is enrolled, as outlined in the Bulletin
Failure to comply with the policy requirements may result in sanctions ranging from counseling to suspension pending termination. Violations of federal and state laws may also result in criminal or civil action undertaken by the government.
This policy will be disseminated during annual compliance training. Each employee, student, and contractor will acknowledge the adherence to the policy at this time.
*This policy shall not be construed to impair any constitutionally protected activity, including speech, protest, or assembly.*
(Last Revised February 2017)
To define the requirements for and implementation of computer monitor privacy screens
The Health Insurance Portability and Accountability Act (HIPAA) requires the University of Mississippi Medical Center to appropriately safeguard protected health information (PHI). The School of Dentistry, in a reasonable and effective initiative to better protect PHI, requires privacy screens to be installed on computer monitors or other electronic device viewing screens in any public environment in which protected health information is being viewed. In addition, all computer monitors and other electronic device viewing screens should be positioned so that the monitor/viewing screen is facing away from patients or others in the area.
Failure to conform to this policy will result in penalties including loss of clinical access/privileges and up to dismissal.
Title IX Sexual Harassment and Non-Discrimination Policy
UMMC prohibits sexual misconduct in any form, including sexual assault or sexual abuse, sexual harassment, and other forms of nonconsensual sexual conduct. The link above will take you to the current Sexual Misconduct, Sexual Assault and Sexual Harassment Policy and Procedure (Title IX) for Students and Employees. Students are strongly encouraged to read the entire UMMC Sexual Misconduct, Sexual Assault and Sexual Harassment Policy and Procedure (Title IX) for Students and Employees.
The Dean and faculty's recommendation that a student be granted the D.M.D. degree by the University of Mississippi Medical Center signifies that the recipient of that degree possesses the knowledge, skills, and attitudes to provide care across a wide spectrum of dental health needs and to function effectively in varied clinical settings. The dental practitioner must exhibit a unique combination of scientific and health care knowledge, technical abilities, communication, and interpersonal skills, as well as professional attitudes and behaviors to deliver the dental health care that is required and expected of today's dental professional.
The University of Mississippi School of Dentistry has a responsibility for the welfare of patients treated at the school and a responsibility to graduate the best possible practitioners. Therefore, the School of Dentistry maintains certain minimum technical standards for admission to the school. Applicants must possess a basic core of skills and abilities that will allow them to successfully complete the dental curriculum and benefit fully from their professional education. As an integral part of their education, students are required to provide treatment for patients who seek care at the School of Dentistry; the school has the responsibility of ensuring the safety of those patients. This includes the completion of treatment safely and within an acceptable amount of time.
It is the responsibility of the candidate for admission to review the technical standards for admissions. A detailed description of these technical standards is provided in the document University of Mississippi School of Dentistry Technical Standards for Admission. To receive academic accommodations at UMMC, all students must contact the Office for Student Success and complete the appropriate process.
The University of Mississippi Medical Center is committed to ensuring equal access to a quality education for qualified students through the provision of reasonable academic accommodations which support UMMC standards and academic integrity. UMMC policy provides for reasonable academic accommodations to be made for students with verified disabilities on an individualized and flexible basis as specified under Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 (ADA).
UMMC provides reasonable academic accommodations to students on campus who request accommodations and who meet eligibility criteria. For more information on how to request academic accommodations, individuals should go to the Office for Student Success webpage.
The use of all tobacco products is prohibited on the campus of the University of Mississippi Medical Center.
State of Mississippi statutes and University of Mississippi Medical Center policies and
procedures apply to all student travel, regardless of funding source. This policy serves to further explain School of Dentistry limitations and/or restrictions and is applicable to student travel funded by the Office of the Dean. This policy will in no way be interpreted to circumvent applicable state laws and UMMC regulations.
Exposure to a national or regional meeting is an invaluable educational experience and such school supported travel is a privilege and not an entitlement. For the School to provide such an opportunity with limited funds, certain restrictions will apply.
Student travel funded by the Dean will be approved based on fund availability. Travel requests must be submitted to the Dean in accordance with UMMC travel policies and procedures. Any funds received as awards, stipends, allowances, etc. will be used to reduce the amount reimbursed by the Dean. Any cost‐saving arrangements, i.e., staying with family or friends, using frequent flyer miles, will be appreciated as this allows more travel dollars to assist others. However, under no circumstances will cost savings imply that funds saved may be used in a manner that contradicts this policy. For example, if a student stays with family so hotel costs are not incurred, those savings cannot be used to pay for other travel costs such as over payment of per diem.
Students are expected to participate in the care of all patients to whom they are assigned whose condition is within their realm of competence. Students may not limit their patient‐care involvement solely because the patient is or is suspected to be seropositive for human immunodeficiency virus (HIV) infection or has been diagnosed as having AIDS related complex (ARC), or AIDS. More detailed policy and procedures related to student involvement in the management of patients with known or suspected HIV infection are found in the School of Dentistry Clinical Operating Manual.
(Search for "Weapons Policy" in PolicyTech.)
The possession of pistols, firearms, or other weapons in any form by any person other than duly authorized law enforcement officials, institutional security officials, and other authorized persons as defined by section 45‐6‐3 of the Mississippi Code of 1972 is prohibited on campus and at institutional off‐campus events. The term "other authorized persons" includes those individuals authorized by applicable law and by the institutional executive officer or his/her designee. "Other authorized persons" also includes those individuals who have in their possession a valid, unexpired state enhanced concealed carry firearms permit or the equivalent permit issued by a state with a reciprocity agreement with Mississippi. Even so, those individuals possessing such permits are not permitted to possess firearms in any non‐public institutional locations. Students and employees are not authorized to possess firearms on institutional property or at institutional off‐campus events regardless of possession of firearms permits. Possession of firearms is prohibited in locations where the same is prohibited by applicable federal law, regardless as to whether those locations are designated as public or non‐public.
Deliberations of the SEPC are confidential, and copies of the minutes are maintained by the Offices of Education and the Dean. Written recommendations by the SEPC are forwarded to the Dean for administrative approval. The academic departments and the Office of Education keep current grade records for each student. Each academic department is responsible for posting numerical course grades in Workday within two working days after completing a course.
The Office of Education will provide overall numerical course grades to the SEPC during the meetings called. Called meetings of the SEPC are held as soon as possible, following the conclusion of the academic session and at other times during the session as required to evaluate student progress. Following each meeting of the SEPC, a copy of the minutes and recommendations are forwarded to the Dean for administrative review and action. If the Dean takes actions other than those recommended by the SEPC, the Dean provides a response to the SEPC outlining the actions and the reasons for those actions. Approval of the recommendations of the SEPC, and actions that differ from those offered by the SEPC; are stated in writing by the Dean and submitted to the chair of the SEPC within two working days after receipt of the committee's recommendations in the Office of the Dean. The Assistant Dean for Education (chair of the SEPC) notifies the student of any academic action and the student's right and process for appeal of any academic action.
The called meetings of the SEPC, as noted above, are chaired by the Assistant Dean for Education. Minutes are kept of all meetings, and copies are submitted to the Dean with the recommendations of the SEPC.
The following matters may warrant SEPC review and recommendations to the Dean at times other than called meetings:
The action of the SEPC will be based on all previous year(s) performance. The SEPC may recommend the following actions to the Dean, based on but not necessarily limited to each action's specified guidelines as noted:
A second failing grade (even though the first failing grade was remediated to a passing grade) or one failing course grade in a repeated course (including repetition of an academic year) may be grounds for dismissal recommendation.
(Last revised 10/29/13)
A grade other than passing in a single course will require re‐examination, remediation, repetition of a course, or possible repetition of the year.
Remediation usually requires less than the repetition of the entire year or course.
When a student's overall academic achievement is marginal, the student may be placed on probation for the coming semester or a more extended period. Probationary standing reminds the student that more severe actions may be forthcoming unless satisfactory academic progress is achieved. All students who are re‐examining, repeating a single course or an entire year, or who are in remediation of one or more courses are placed on probation.
Students who have not completed hepatitis vaccination by the end of the D1 fall semester will be placed on probation.
Students not completing the hepatitis three‐shot series by the end of the spring semester will be dismissed.
Students who have sanctions placed due to ethics violations are placed on probation. Probationary status is for a stated period, after which either dismissal, repetition, or remediation is required unless previously stated performance objectives are fulfilled. Probation status is removed when the reason for the probation is completed/corrected and affirmed by the Student Evaluation and Promotion Committee vote.
Directing a student for academic advising through the Office for Student Success may be required for any student who has been the subject of one of the previous actions, or as may be deemed necessary by the Assistant Dean for Education or the Assistant Dean for Community after review of the student's academic record.
Academic advising may be required for students with an overall numerical average of less than 2.5 for either an academic semester or year through the Office of Student Affairs and Inclusion
It is recognized that extreme personal circumstances may arise which necessitate a temporary interruption in a dental student's course of education and training. Such circumstances include, but are not limited to, the recommendation of a medical or mental health professional providing treatment to the student; childbirth or adoption; death, illness, or infirmity of a close family member; financial distress; and other family tragedies. In such circumstances, the Dean may approve a temporary leave of absence of up to one year for the wellbeing of the student. Maternity leave will be granted up to four weeks pending approval by the Dean.
Following the leave of absence or maternity leave, the student must complete missed work as determined by involved course coordinators and department chairs in consultations with the Assistant Dean for Education and the Assistant Dean for Community. Missed work must be satisfactorily completed within a reasonable period, preferably within the same academic year during which the leave of absence was taken.
(Last revised 7/2020)
Any recommendation for action made by the SEPC including dismissal is forwarded to the Dean within two (2) days of the committee meeting. Following the Dean's review and approval of the recommendation, the student is notified in writing by the Office of Education and is advised of any new academic status, the reasons for academic action, the terms for achieving correction of any stated deficiency and the student's right and process for appealing any academic action.
After the Dean's approval of an SEPC recommendation and after written notification, the student has the right to appeal.
UMMC provides opportunities for students to receive counseling services for school‐related, personal, and family matters through our TELUS Health EAP and Work‐Life Services, which is our student and employee assistance program. These services are confidential and free to students, their dependents, and members of the student's household.
Information is not released without written permission. The only exceptions are in duty to‐warn cases such as child abuse or threats to self or others. Typical concerns addressed through this program include stress, anxiety, depression, relationship difficulties, family and parenting problems, alcohol, drug, or other addictions. These services are available by phone 24 hours a day, 7 days a week to triage phone calls, provide support, and guide students toward appropriate resources.
UMMC offers a Student and Employee Assistance Program and Work‐Life Services through TELUS Health. These services are available at no cost for all students, employees, their families, and household members.
You can access information about many mental health, life, family, legal, money, and work issues on the LifeWorks website. You can also call TELUS Health to talk with a trained professional any day, any time at 1-844-644-0379. They will ask you about your situation, offer support, and connect you with experts who can help. You will be offered a concise list of providers, and you will choose one of them, often based on location or specialty area. Once you choose the expert with whom you would like to speak, you will receive up to 3 face‐to‐face sessions at no cost to you. Your personal information will be kept confidential.
The Student and Employee Assistance Program confidentiality complies with state and federal requirements.
After the 3 sessions, if you would like to continue, many professionals are able to continue offering services utilizing your insurance plan.
Since these services are provided by a contractual agreement, any student who is not satisfied with the services rendered should inform the director of Student Employee Health at the Medical Center.
A mobile EAP app is now available! Go to the website to learn more about the mobile EAP app.
Students may access the interfaith chapel during regular operating hours Monday through Friday. Additionally, access to UMMC chaplaincy staff and quiet worship space are available 24 hours a day, 7 days a week.
The Student Counseling and Wellness Center assists students with managing the stresses and difficulties of daily life – life inside and outside the classroom. Mental health services for students are provided by a psychiatrist or nurse practitioner and clinical psychologists who do not have any role in any student's academic assessment or evaluation.
Students should call 601‐815‐5588 or email email@example.com to make appointments at the SCWC.
All students are required to have medical insurance. Student and Employee Health serves as the primary resource for occupational‐health services such as immunization, tuberculosis screening, and non‐symptomatic COVID‐19 screening, when needed for academic purposes, such as documentation required for clearance to participate in learning activities at other institutions. Student and Employee Health is also the preferred option for initial assessment of non‐emergency occupational health related injuries that occur on weekdays between the hours of 7:00 am – 4:30 pm. Student and Employee Health does not charge for provider or nurse actions in providing services to students, but charges may be incurred for laboratory or imaging services. Student and Employee Health can be contacted for appointments or questions about services by calling 601‐984‐1185.
If there is a severe occupational injury or a situation, such as a blood or body fluid exposure, that requires urgent treatment at night or on a weekend, students should seek care at the UMMC Emergency Department and notify Student and Employee Health afterward. Students in Mississippi are not covered by workers compensation and so may incur costs related to workplace injuries. Normal healthcare procedures, such as billing insurance, will take place as appropriate.
Students may access primary care services through UMMC's Quick Care clinic, which is operated by the Department of Family Medicine in the Lakeland Medical Building at 764 Lakeland Drive, Jackson, MS. Quick Care is a full‐service primary care practice in a private, confidential setting, and will provide students with a large spectrum of services, including sick visits, preventive services, and care for chronic conditions. The physician and other providers at the Quick Care clinic do not teach, evaluate, or make recommendations for student advancement. Quick Care is available Monday – Friday from 7:40 am – 4:20 pm and offers both in person and telehealth visits. To schedule an appointment at Quick Care students may call 601‐984‐6800. Additionally, if students prefer to obtain primary care services elsewhere, they are free to do so.
Laboratory tests and radiological exams are billed to the student's medical insurance. TB skin tests are free. Students are charged for all administered vaccines except the flu vaccine, which is free. A price list for vaccines is available at the SHE website. Students referred to as sub‐specialists will be responsible for paying the applicable deductible for such services. Any emergency services after hours or at other medical facilities will be the fiscal responsibility of the student.
Telehealth services through UMMC2YOU is another healthcare service available to students.
The Student Union contains approximately 20,000 square feet of indoor fitness space, with an indoor running track. It includes a multipurpose room that supports group fitness classes such as aerobics and yoga. A large conditioning room offers controlled weight circuit stations, free weights, and cardiovascular training space that includes treadmills, elliptical machines, stationary bicycles, and steppers. The building also includes a leisure game room with pool tables, video games, big‐screen televisions, and table tennis. Locker and shower facilities are in the building, as is a small kitchen area.
The Fitness Center provides quality facilities, programs, and activities that contribute to the improvement and enhancement of the quality of life for students. A variety of programs and activities are offered on a semester basis and are designed for health and fitness as well as for fun and relaxation. Programs include intramural/recreational sports, wellness program, and group fitness classes. In addition to scheduled activities, open recreation, and other informal uses, student special event functions are held at this facility.
The UMMC Bookstore is located on the first floor of the Norman C. Nelson Student Union. Our hours are Monday – Friday, 7:45 am to 4:30 pm. As the campus bookstore, we provide supplies, textbooks, and materials needed to support the educational efforts of our students, faculty, and staff. Students can also access textbook lists and preorder textbooks for pickup in store using our website. We accept payment in the form of all major credit cards, payroll deductions, checks, and cash.
Meds & Threads is an extension of the UMMC Bookstore offering supplies such as scrubs, t‐shirts, and some medical instruments. Our hours are Monday – Friday, 10:00 am to 2:00 pm. We are located on the first floor of the main hospital near the cafeteria, across from the central elevators. We share a space with the UMMC Pharmacy. We accept payment in the form of all major credit cards, payroll deductions, checks, and cash.
There are also two gift shops located on UMMC campus. Both locations offer an extensive selection of gifts, drinks, and snack items. The Main Gift Shop is located on the first floor of the main hospital near the front entrance. The store hours are Monday – Friday, 8:00 am to 4:00 pm. The Children's of Mississippi Gift Shop is located on the first floor of the new Sanderson Tower children's hospital expansion, just across from the main entrance. Store hours are Monday – Friday, 9:00 am to 2:00 pm. We accept payment in the form of all major credit cards, payroll deductions, checks, and cash.
Student bulletin boards in the School of Dentistry include two located on the first floor, one for general announcements and listings and the other for information concerning post‐graduate training and externship opportunities. Another general information board is located on the first floor across from classroom D‐114. Students may ask the Office of the Dean to post essential information in the glass cases on the first and second floors.
In addition to the traditional bulletin boards, there are electronic scrolls located on every floor close to the elevators. Electronic scrolls are also used to post announcements and information.
The UMMC campus police provide programs and services to promote security and safety on campus and are legally empowered to investigate and enforce criminal and traffic laws of the state. In addition, campus police officers provide after‐hours escort service to students at night and on weekends to destinations on campus or to the Memorial Stadium parking lot. However, students are to use the shuttle transportation system when available. Students may call the Campus Police office to request an escort or may contact an officer on duty. In the event of an emergency, campus police may be contacted at 601‐815‐7777 for an emergency or 601‐984‐1360 for non‐emergency while on campus or dialing the emergency number at 911.
All cellular telephones and pagers are to be either turned off or placed on vibrate or silent mode during all classroom sessions. The use of laptop computers in the classroom is at the discretion of presenters and coordinators who should discuss his/her expectations with the class at the introduction of the class or course. If the course coordinator does not mention otherwise, laptop use is permitted during classroom sessions with the sound switched to muted mode.
The School of Dentistry is committed to utilizing the most advanced technology available to communicate with students. The University will employ electronic means, when appropriate, to affect such communication, and students are expected to monitor these electronic communications appropriately. To facilitate this goal, all students will be assigned an electronic mail address in "Outlook" when they are accepted for admission.
Electronic means may include, but are not limited to, electronic mail, electronic bulletin boards, and information portals.
All students will be responsible for being aware of the Information Technology Policies.
Each student will be issued an identification badge with a photograph. The badge is to be always worn while on campus. The badge may be used for identification purposes for library checkouts, security identification purposes, and access to the School of Dentistry, during or after hours. A replacement badge can be obtained for a $20.00 fee.
The Rowland Medical Library is in the Verner S. Holmes Learning Resources Center building and provides services and resources to UMMC students, faculty, and staff. All users must present a valid UMMC identification badge to check out library materials. The library website provides access to the library catalog, databases and electronic and print books and journals. In addition, librarians are available to assist students in the library, via telephone and email. There are a variety of study spaces available in the library including a collaborative learning center with mediascapes, individual study carrels, small group study rooms, and study tables and chairs.
The library is open 24/7/365 with badge access. Staffed hours are Monday - Friday, 7:00 a.m. - 4:30 p.m. Library staff will not be available on official UMMC holidays. Closings and altered schedules are posted in the library and on the library website and Facebook page in advance.
Locker rooms are located on the east side of the first floor of the dental school building. Students are assigned individual lockers for storage of personal items. Students are strongly urged to place locks on their lockers; but in any case, the school is not responsible for the security of locker contents. The school reserves the right to inspect lockers without notice.
Students should contact the Office of Student Affairs and Inclusion at 601‐984‐6060, the Office of Clinical Affairs at 601‐984‐6025, or the Campus Police Office at 601‐984‐1360 for information on lost or found articles.
The main UMMC post office, room N‐019, is in the basement near the medical school elevators. It offers all standard postal services including registered, insured, and certified mail. The post office window does not sell individual stamps but does sell books or rolls of stamps. Cash or checks will be accepted; debit or credit cards are not accepted. The post office does not sell money orders. Money orders can be purchased at the Mississippi Credit Union located across from the School of Nursing. Money order fees can be obtained by calling the credit union at 601‐984‐1315.
Post office service window hours are 10:00 a.m. to 3:30 p.m., Monday – Friday.
The post office does not follow the USPS (United States Postal Service) holiday schedule but instead will be closed on all UMMC holidays.
More information about mailboxes and postal services can be found on the intranet.
https://www.umc.edu/physfac/ is a direct link to the Physical Facilities website and https://www.umc.edu/shuttle/ is a direct link to the Shuttle service.
During the daytime hours 8:00 a.m. to 5:00 p.m. Monday – Friday, students should park at the Mississippi Veterans Memorial Stadium where parking is free and available 24 hours a day, 7 days a week. Shuttle service from the stadium to the hospital is available 5:30 am – midnight, Monday – Friday. Maps can be viewed by going to https://www.umc.edu/shuttle/.
Students can obtain night parking access to a surface lot from 4:45 p.m. – 1:00 a.m. Monday – Friday and all day on weekends (Saturday and Sunday) and holidays (UMMC official Employee Holidays)
If a surface lot is not desired, they may obtain night parking access to Garage A or B beginning at 6:15 p.m. Monday through Friday and all day on weekends (Saturday and Sunday) and holidays (UMMC official Employee Holiday). Students needing night parking access will need to take their vehicles to Physical Facilities, Trailer #1 between the hours of 8:00 a.m. – 4:15 p.m. Monday – Friday to be registered and obtain badge access.
Pulling a ticket in the garage and paying at the end of the day is not authorized and will result in disciplinary action.
Students should become familiar with UMMC's Policy for Parking and Traffic Rules and Regulations, which are found on the intranet or by using the following link: https://intranet.umc.edu/Human_Resources/UMMC‐Health‐System‐HR/Manager‐Toolbox/Parking.html
Students should not violate the above‐mentioned policy. Lack of knowledge of the policy will not be accepted as a defense for violations. Campus police will issue UMMC parking violation tickets as well as official state issued tickets when deemed necessary. Monetary fines and other penalties will be associated with these tickets.
Photocopy services are available in the University Print Shop. Fees are .10 per page for black ink on white paper and .30 per page for color.
The Office of Communication and Marketing is the only authorized information dissemination source for the Medical Center to the news media. The division welcomes information and suggestions from and about students and faculty for media stories and articles in the Medical Center's publications. The division is in room U015 of the Verner S. Holmes Learning Resource Center Building.
The Office for Community Engagement and Service Learning (OCESL) was created in November of 2015 to contribute to the education and service missions of UMMC. The purpose is to engage students through service learning that occurs in the context of the community. The expectation is that students will grow in understanding the demographics and the disparity that exists in healthcare and access to care. As students engage and commit through service, there is an ever‐growing likelihood they will continue to serve within the community and to disparate populations and are more likely, because of their involvement, to remain and serve in the State of Mississippi.
The OCESL serves to vet, promote and document community engagement and service‐ learning activities for the institution to ensure they are aligned with the institutional mission of creating a healthier Mississippi. The office oversees volunteer management platform for schools, institutional units, faculty, student groups, and individuals to promote and document community engagement efforts and service‐ learning activities. The office also serves as a resource for the development of service learning within the curriculum for the development of community relationships that further service learning.
To access additional information about service opportunities and about the service platform, faculty and students may visit the OCESL website.
The Norman C. Nelson Student Union contributes to the student's quality of life by offering facilities, programs and activities of interest and value; assists with superior physical support of institutional activities; and works to build a sense of community among all campus constituencies.
The 57,000 square foot facility houses the campus bookstore, food court, and meeting and event facilities. A recreation room, lounge space, a study room and a state‐of‐the‐art gymnasium and fitness center are also available to students and residents.
The Bookstore offers textbooks, gifts, UMC souvenirs, and school and office supplies. The hours of operation are Monday – Friday, 7:45 am – 4:30 pm.
The Commons food court located on the first floor of the Student Union offers a deli, pizza, grille, and a daily lunch special. There is a student/employee discount with your UMC badge. The hours of operation are Monday – Friday, 7:00 am – 9:30 am for breakfast and 11:00 am – 1:00 pm for lunch.
The Student Union provides a 24/7 student study area on the second floor in the ASB suite. STUDENT ID BADGE IS NEEDED FOR 24/7 ACCESS TO THE BUILDING.
Our conference center, located on the second floor of the building, is an ideal setting for meetings, conferences, and special events due to its location, flexible venues, and amenities. Student organizations can reserve space by visiting our administration office on the first floor or by calling 601‐984‐1756. All catering needs can be arranged through UMMC Catering. To arrange event parking, please contact the UMMC Parking and Transportation department. The Student Union administration office does not validate parking tickets.
The Mississippi Federal Credit Union is located on the UMMC campus just west of the Student Union. An ATM banking machine is located on the ground floor of the Student Union.
The Student Union's Recreation Center is located on the first floor of the Union. The facility features two ping‐pong tables, a foosball table, two pocket billiard tables, two large screen televisions, kitchenette, and locker service.
The Student Fitness Center is a facility dedicated to the promotion of healthy attitudes and lifestyles among future health care professionals. The fitness center offers a wide variety of fitness resources, including controlled weight machines, free weights, treadmills, bikes, steppers, aerobic sport studio, basketball/volleyball court, and indoor track. The fitness center also supports the UMMC's intramural sport programs such as flag football, basketball, soccer, volleyball, dodgeball, softball, and kickball. Our facility also offers a towel and daily locker service, showers, and equipment checkout. Lockers may be used only while a member is using the facility.
*YOUR STUDENT/RESIDENT ID BADGE IS NEEDED FOR ACCESS TO THE RECREATION CENTER, GYMNASIUM, AND FITNESS CENTER.*
Students/residents are allowed one guest while using the fitness center and recreation facilities. All guests need to sign in at the fitness center desk. The Student Union fitness center also offers a spouse membership for a one‐time fee of $25.00 and will be active for the years the student/resident is enrolled in school. The spouse will need to fill out a student spouse ID authorization form in Student Union administration or the Fitness Center office and have a UMMC badge made in Human Resources. Note: Due to safety issues, children, and animals, other than service animals, are not allowed in the Student Union gymnasium, fitness center or recreation center.
Recreation and Fitness Center Hours of Operation
HOURS MAY CHANGE DUE TO HOLIDAYS OR SPECIAL EVENTS
The two major dental student professional organizations are the American Student Dental Association (ASDA) and the Student National Dental Association (SNDA). The Assistant Dean for Student Affairs and Inclusion serves as faculty advisor for all dental student organizations. ASDA was established in 1971 to represent, serve, and support the needs and interests of dental students. As a national professional organization, ASDA provides a forum for dental student expression, works for student advocacy, promotes the improvement of dental education, provides professional information to dental students and dentists, and promotes lifelong involvement in organized dentistry. ASDA is directed solely by dental student leaders committed to improving the well‐being and status of their peers. Students' membership dues to ASDA are paid as part of registration fees each year so that the school's ASDA chapter always has 100% membership.
Elected students from the dental school serve as the school's representatives to national and regional ASDA meetings. The school's local chapter is active in promoting student involvement in organized dentistry and in serving and supporting the needs of students at the local school level. Various social, community, and fund‐raising activities are planned each year by the chapter.
The SNDA originated from concerned dental students at Meharry Medical College in 1970. After fifty years of the inception of the National Dental Association, these students at Meharry organized what would become the largest minority student dental association in the United States today. These students were motivated by the fact that there was a lack of communication between minority dental students. Since then, the SNDA has become a supportive mechanism and a communication link for all minority dental students across the United States.
The Hispanic Dental Association, formed in 1990, is the only national organization of dental professionals dedicated to promoting and improving the oral health of the Hispanic community and providing advocacy for Hispanic oral health professionals across the United States. Comprised of members that include practicing dentists, dental educators, allied dental educators and allied dental professionals as well as students, the Association works with a wide spectrum of individuals to improve education, foster research, and communicate to Hispanic and non‐Hispanic dental professionals and the community at large about oral health issues specific to the Hispanic community.
UMMC School of Dentistry also has active student chapters in the following organizations: ADEA (American Dental Education Association) – American Dental Education Association; SPEA – Student Professionalism and Ethics Association; AGD – Academy of General Dentistry; GHSA – Global Health Student Association; SCDA – Special Care Dentistry Association; and MAWD – Mississippi Association of Women Dentists.
Several other national associations and societies have student membership divisions. These include the following: Academy of Dentistry for Persons with Disabilities, Alliance of the American Dental Association, AADR Student Research Group, American Association of Dental Schools, American Association of Women Dentists, American Association of Hospital Dentists, American Dental Association, American Society of Dentistry for Children, and The International Association of Dental Students. Details about each of these groups' activities and roles, as well as membership dues and joining information, are available in the annual ASDA Handbook.
There are numerous medical center and dental school social activities each year. The Associated Student Body sponsors several events for all UMMC students and their families. The School of Dentistry holds an annual back‐to‐school golf tournament, and the Office of Alumni Affairs sponsors the annual Alumni and Friends Day in the spring.
The Associated Student Body (ASB) is made up of elected representatives and officers from the Schools of Dentistry, Medicine, Nursing, Health Related Professions, and the Graduate Program in the Medical Sciences. As the official UMMC student government organization, the ASB meets with administration and faculty to provide information regarding student concerns and activities. The ASB also assists in developing events related to academic programs and sponsors various extracurricular activities including a film series; intramural sports; and publication of the campus yearbook, the Medic, and the student newspaper, the Murmur.
The School of Dentistry also has an active student Executive Council with membership consisting of the elected presidents and vice presidents of each class, as well as an elected president, vice‐president, and secretary/treasurer of the student body. These officers are elected in a school‐wide election. The Student Executive Council serves as the communication link between students and faculty and administration regarding all matters of interest to students and serves as an advocate group for students. The council also sponsors extracurricular activities and fund‐raising events.
The ASB Philanthropy Committee coordinates students from all schools to participate in various fundraisers and charitable activities in the community. Among others, these include the American Heart Association's Heart Walk, the Walk to Cure Diabetes, Toys for Tots, and Habitat for Humanity.
There is a student lounge, exclusively for dental students, located on the 4th floor of the dental school building. There is also another lounge and communication center located on the 1st floor across from the vending machines. Both have sofas and chairs, microwave oven, and reading materials, all intended to provide a relaxed setting where students may study, congregate, and socialize.
Some individuals seek assistance for personal, educational, career, and emotional concerns during their academic development. For dental students, the four years of professional education are a major period of transition filled with educational, economic, and psychological challenges. These challenges can lead to academic problems, stress, conflict, and other personal difficulties. Students may contact the following resources to help manage these difficulties.
Dr. Pia Chatterjee Kirk, Chair and Associate Professor of Care Planning and Restorative Sciences, serves as Women's Liaison for the school. All students, faculty, and staff can contact her with concerns about sensitive and questionable issues such as sexual harassment. Dr. Kirk can be reached at 601‐984‐6030.
The Office for Student Success provides oversight to the following University of Mississippi Medical Center support services:
The Office for Student Success manages University Tutoring Services, the peer tutoring program available at no charge to students experiencing academic difficulty who are currently enrolled in the University of Mississippi Medical Center. Supportive instruction is provided by peers with similar educational backgrounds. To request tutoring or receive more information about available courses, individuals should go to the Office for Student Success webpage and complete the Request Tutoring online form.
The Office for Student Success manages the Writing Collaborative, which is available at no charge to students currently enrolled in any school at the University of Mississippi Medical Center. Writing coaches are available to meet individually with students to assist with assigned coursework and papers. Writing Coaches assist students by discussing structure, ideas, and clarity of assignments by offering feedback on a portion of the paper. Writing coaches do not proofread or edit papers. The goal of the Writing Collaborative is to add value to the educational experience through writing critique and support. To request writing support services, individuals should go to the Office for Student Success webpage and complete the Request for Writing Support online form.
The Office for Student Success manages academic accommodations at the University of Mississippi Medical Center. Note: Students in the School of Pharmacy should apply for academic accommodations through the University of Mississippi, Oxford Campus. The University of Mississippi Medical Center is committed to ensuring equal access to a quality education for qualified students through the provision of reasonable academic accommodations which support UMMC standards and academic integrity. UMMC policy provides for reasonable academic accommodations to be made for students with verified disabilities on an individualized and flexible basis as specified under Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 (ADA).
For more information, individuals should review the Office for Student Success webpage or contact the office directly. To request academic accommodations, individuals should complete the Request for Academic Accommodations form available on the webpage.
The mission of Alumni Engagement is to create lifelong relationships with alumni that connect them to the University of Mississippi Medical Center and to each other through meaningful engagement opportunities, communications, services, and philanthropic outreach. The Dental Alumni Board, chaired by Dr. Alexa Lampkin for the 2022‐2023 school year, strengthens the association between UMMC alumni and the School of Dentistry by encouraging alumni involvement, fostering donor stewardship, and enhancing communication with their peers and fellow graduates. Students are encouraged to participate and engage with alumni at programs hosted by the Office of Alumni Affairs throughout the year.
Dental and dental hygiene students are also encouraged to apply for the Student Alumni Representatives (STARS) program in spring of each year. Representing each of UMMC's seven schools, STARS are highly motivated, enthusiastic individuals that serve the UMMC community and their respective schools at events and functions throughout the state and region, while building personal and professional networks.
The Office of Student Affairs and Inclusion is the primary source of information and contact for students. Responsibilities of the Office of Student Affairs include counseling/appropriate referral, advising, student activities and career placement services. The Assistant Dean for Community also serves as an advisor to student leaders and as an advocate for dental students in the School of Dentistry. The mission of our office is to provide the needed support, guidance, information, and resources to ensure our students' success. We work closely with students to help them meet the challenges of their dental education.
Dental and hygiene students in their second year of training are encouraged to apply for the SOD Ambassador program. SOD Ambassadors are a group of student leaders who represent the school in recruitment and school events.
Please refer to UMMC's Student Financial Aid web site for the most current information and/or changes at http://www.umc.edu/financialaid/.
All Financial Aid Awards must be accepted in Workday before funds are disbursed.
If selected for verification, no aid will be awarded until verification is complete.
If selected for verification, you can choose to utilize the IRS Data Retrieval tool on the FAFSA; if it is not an option, request a 2015 Tax Transcript at www.irs.gov/Individuals/Get‐Transcript.
Federal Perkins Student Loan
Direct Unsubsidized Stafford Loan Direct Plus Loan
Loans for Disadvantaged Students Health Professions Student Loans
The Student Financial Aid Office is in Learning Resource Center U124. Financial aid is awarded annually, and students must reapply by completing FAFSA each year.
The Office of Enrollment Management manages the admission process of all students. It also permanently retains academic information for all matriculated students that is appropriate to be maintained by their office. At the end of each term, grades are submitted by the school directly into the student system. Students may view their individual grades through the student portal. Grade reports are no longer mailed to students.
Students may obtain documents from this office such as official transcripts and letters of enrollment. The cost of a transcript is $5.00.
Each month the office submits an electronic file to the National Student Clearinghouse which contains current enrollment data for each matriculated student such as name, enrollment status, date of any enrollment status changes, and anticipated graduation date. That agency then disseminates the reported data to student loan servicers across the country to determine individual student eligibility for student loan deferment.
The Office of Enrollment Management is also the institutional certifying official for enrollment certification for students receiving benefits under the GI Bill through the Veterans Administration. The office is located on the second level of the Verner S. Holmes Student Learning Resources Center, Room U‐121.
The Family Educational Rights and Privacy Act of 1974, commonly known as the Buckley Amendment, gives students the right of access to their educational records, requires student consent for other persons to have such access, and authorizes hearings to enable students to modify or supplement their records. The Notification of Rights under FERPA can be found in the UMMC Policy and Procedure Manual (search for "Policy on Access to Student Records" in PolicyTech).
All students must understand the guidelines below so they can avoid common pitfalls when conducting research and applying for externally sponsored programs not classified as research. For updates during the school year, students should also consult the School of Dentistry Student Research web page.
Research experiences can promote evidence‐based dentistry and make students more competitive for admission to graduate and post‐graduate programs. Time is available for students to conduct research on most Thursday mornings throughout the year and some additional times during the summer. The School of Dentistry organizes several programs that can facilitate student conduct of research:
The guidelines for each of these programs are in the Student Research Resources section below. These programs are administered through the School of Dentistry's Office of Research. The Office of Research also helps students and faculty members to plan research projects, obtain extramural funding for research, and schedule research and research‐related travel. Students planning to conduct research should contact the Office of Research as early as possible in the planning process and before beginning research to ensure compliance with UMMC research policies. Student travel to present quality research results may be funded by the Office of Research or by extramural grants in compliance with the School of Dentistry Student Travel Policy. Students who wish to be competitive for travel funding through the Office of Research should submit either a draft of the research abstract or a research‐related travel plan to the Office of Research before August 15 of the school year in which the conference organizer's abstract submission deadline will occur. Funding decisions will be made based on availability of funds. Travel requests submitted after August 15 will be considered in the order they are received if any travel funds remain unallocated. The Office of Research is in Room D528‐6A.
NOTE: Students and faculty must NOT submit research proposals or other types of grant applications directly to sponsors or directly to the UMMC Office of Research and Sponsored Programs. All grant applications will be processed by the School of Dentistry Office of Research. Processing of grant applications requires approval from several administrative offices, so grant applications should be submitted to the Office of Research at least two weeks in advance of the sponsor's application deadline.
Applications for external student awards that commit UMMC facilities and/or other UMMC resources are considered to be grant applications.
The Undergraduate and Professional Student Training in Advanced Research Techniques (UPSTART) Program provides an opportunity for eligible dental, dental hygiene, as well as pre‐dental and pre‐graduate undergraduate students to be involved and trained in research at the University of Mississippi School of Dentistry.
The program is designed to initiate students in research by pairing with research mentors, teaching general laboratory safety, and instilling essential research skills through hands‐on learning. The research experience is provided under the mentorship of a School of Dentistry faculty member who is actively engaged in research. The program promotes learning through peer interactions via group meetings and seminars on a variety of training topics.
Additional goals of the UPSTART program are:
Only students who are in good academic standing are eligible for the UPSTART program. Participation in the UPSTART program is on a voluntary basis. Dental and dental hygiene students will be given preference over other types of students. The selection of students to participate in the UPSTART program will be made by the Associate Dean for Research at the recommendation of the School of Dentistry Research Advisory Council.
The UPSTART program has several components as described below:
Before a student is given credit for completion of their UPSTART program, the following requirements must be met:
The UPSTART program provides a limited number of stipends to dental and undergraduate students. A student must apply to request this stipend. Each application will be evaluated by the SOD Research Advisory Council. The SOD Research Advisory Council will recommend the top‐ranked students to the Associate Dean for Research for awarding the stipends.
The goal of the Intramural Research Support Program is to enhance research activities in the School of Dentistry. Highest priority is given to:
Participation as co‐investigator in an intramurally funded project is not restricted. The Principal Investigator (PI), defined as the primary author of the proposal and the person assuming responsibility for completion of the project, must be a full‐time faculty member of the University of Mississippi School of Dentistry.
A letter of intent should be submitted to the School of Dentistry's Office of Research on or before February 1. The letter should include: (1) the project title, (2) a list of all participating personnel and their roles on the project, and (3) an abstract that briefly describes the hypothesis and methods. A full grant application is due on or before October 1. Applications submitted on or after March 1 will be considered in the order that they are received if any intramural grant funds remain unallocated.
Applicants will be notified of award by April 1.
Applications will be evaluated according to the following criteria in order of decreasing importance:
Although there is no fixed maximum budget for proposals, it may become necessary to set a limit per proposal according to the total funds available. At present, budgets greater than $2000 should include special justification.
The available funds are restricted to expenditures categorized as commodities (supplies), which may include small items (<$1000) of non‐inventoried equipment except for consumer electronics. At present, awards cannot be made for the costs of inventoried equipment, training, salary, software, or travel. Costs for services may be allowable on a case‐by‐case basis. Examples of services that have been approved in the past include postage and long‐distance telephone for surveys, printing of posters, and care of live animals.
Student travel for the presentation of research results is sponsored by the Office of the Dean through a separate program. However, for such travel to be considered, research abstracts must be submitted to the Office of Research and approval received prior to submitting the abstract to the conference organizers. This office will review and consider which research results are worthy of having the travel funded. Any funded travel must follow our student travel policy.
Awards are made for one year terminating on March 31. of this, awarded funds should be utilized as promptly as possible.
When developing a research project, it is essential to consider whether the work involves any of the following:
There is a regulatory committee for each of these areas, and verification of approval by the applicable committee is necessary before funding can be awarded for any project that involves these activities. Information can be obtained online at the UMMC Division of Research site: https://www.umc.edu/Research/Research_Home.html
A progress and expenditure report must be sent to the Office of Research within 90 days of the end of the award period. This report should include a brief description of progress made in the project, a list of publications (including abstracts) arising from the project, and any applications to other funding sources resulting from intramural support. The report should also include an account of expenditure. Principal Investigators of funded applications will be expected to make a strong commitment to complete the proposed project. In rare cases, the Principal Investigator may need to request an extension. In these cases, a progress report must be submitted on or before October 1st along with a projected timeline and budget for completion. Extensions are not guaranteed. They may be granted at the discretion of the Office of the Dean.
Publications (including abstracts) resulting from research supported by these funds should acknowledge this support by the following statement: "Supported by the University of Mississippi School of Dentistry Intramural Research Support Program."
The application procedure may seem arduous; however, the intention is that the process of thoroughly planning a research project (development of a formal proposal and submission to peer review) will maximize the likelihood that efforts will be successful and rewarding. Moreover, if research is carefully planned, the investigator will have accomplished much of the writing of the manuscript(s) that will be submitted for publication when the study is completed. An excellent discussion of grant writing can be found in the Journal of Dental Education, 50(3): 180‐186, 1986. Applicants with questions or comments should feel free to call or email Millicent Bingham in the Office of Research, 601‐984‐6010, firstname.lastname@example.org.
The proposal should be written according to the following format:
The first page of the application should be the completed UNIVERSITY OF MISSISSIPPI SCHOOL OF DENTISTRY APPLICATION FOR INTRAMURAL RESEARCH GRANT – with all signatures and copies of any approved assurances.
Typically, about 3 pages.
This should be a concise explanation of exactly what the project will accomplish. In other words, you should state what novel information the research is intended to produce. The preferred format is a statement of one or more hypotheses that will be tested. If this is part of a larger project, then indicate where this study fits within the long‐term objectives.
This section should explain why the accomplishment of the stated aims is worthwhile. You should provide a brief, critical review of current related literature and indicate the deficiencies or discrepancies that will be addressed by your project.
If the investigators have done previous work that relates to the present project, this should be outlined here. Any other information supporting the investigator's ability to complete the project will be helpful.
This section should explain exactly how the stated specific aims will be accomplished. You should outline the design strategy and timeline and indicate what methods will be used to obtain data. If experimental variables are to be narrowed based on initial results, then specify the screening criteria. If a new material, device, or technique is to be developed, then specify the performance levels necessary to proceed to the next stage of product development. Statistical tests of hypotheses must be clearly described. It is also important to precisely describe all experimental controls, even if they seem obvious.
Finally, a discussion of the possible outcomes and corresponding implications is an effective way to demonstrate that the project has been carefully thought out.
Use any format that provides full information on the reference.
A lack of such publications by a new investigator should not discourage submission of the proposal. Curriculum vitae (CVs) may be substituted for this section.
Briefly describe the specific role and time commitment of each participant in the project.
List the equipment and facilities necessary, and their availability for this project.
Itemize the approximate costs of supplies (including animals) and pre‐approved services. Recall that this funding mechanism cannot support travel, salary, training, software, or purchases of equipment.
The Honors in Research Program (HRP) is an educational plan that provides an opportunity for eligible dental students to choose advanced study in dental research or basic health science and recognizes their accomplishments.
The goals of the HRP are to encourage critical thinking, support evidence‐based approaches, and increase interest in academic and research careers as well as to recognize individual students who have acquired research skills and participated in research activities in addition to the required dental program.
Only students who are in good academic standing are eligible for the HRP. Participation in the HRP is on a voluntary basis. The selection of students to receive Honors in Research will be made by the Dean at the recommendation of the Research Advisory Council.
Honors work consists of research in some aspect of dental or basic health science. The work must be hypothesis driven. The work should include a comparison or control group(s). The lack of controls excludes case studies, case series, and some simple surveys from consideration for honors level recognition. Library research papers (literature reviews) other than systematic reviews will not be accepted. A UMMC faculty member will directly supervise students. The HRP provides no stipends or fixed remuneration. However, students may receive payment for research assistance at the discretion of the sponsoring faculty member and/or department.
Each student is expected to abide by these guidelines:
Before a student is given credit for completion of their HRP the following requirements must be met:
When all requirements have been met, the Research Advisory Council will then recommend to the Dean that the student receive Honors in Research. If the honors are awarded, then the student will receive a letter that may be included in applications for post‐graduate programs. Students who have met the January 1 deadline will have the distinction noted on their diplomas, be listed in the graduation program at commencement, and be recognized by the student's graduation attire (e.g., honor cords in gold to indicate science).
The Hinman Student Research Award, the Omicron Kappa Upsilon Research Award of Excellence, the American Association for Dental Research Award, and the AADR/DENTSPLY Sirona Student Clinician Research Award are presented each year at the School of Dentistry's Annual Research Day poster competition. All these awards are competitive, given to the student researchers that faculty judges agree have the strongest posters and presentations.
The Hinman Student Research Awardee will attend the Hinman Student Research Symposium, which is held every year at the Peabody Hotel in Memphis, TN. The purpose of this conference is "to help raise and maintain the quality of dental research and education in the U.S. by encouraging participation of dental students, graduate trainees, and dental school faculty in research to improve oral health care." As the awardee, the dental student will receive the Hinman's Travel Award. One student from each dental school across the U.S. receives the Hinman Travel Award, which covers most of the travel expense to the symposium.
Those students who attend the Hinman Student Research Symposium gain valuable networking opportunities with other students and dental faculty and professionals, as well as exposure to the various areas of dental research and their importance in the promotion of dental education and dental care. For more information visit: http://www.uthsc.edu/dentistry/Hinman/.
The AADR/DENTSPLY Sirona Student Clinician Student Competition for Advancing Dental Research and its Application (SCADA) awardee will attend and compete on behalf of our school at the AADR/DENTSPLY Sirona SCADA Award Program and Reception, which is held annually during the AADR Annual Session. One student from each of 57 U.S. dental schools and 28 other countries participate in this program annually.
The OKU Research Award of Excellence is presented to the dental student who makes the finest presentation at our annual SOD Research Day. This award comes with a $250 cash prize that is sponsored by the Omicron Kappa Upsilon dental honor society.
The AADR Award is presented to the D1‐D3 student who makes the finest presentation at our annual SOD Research Day. The recipient will receive travel funding to attend the annual AADR conference and to represent our school in the student competition there.
All externally sponsored projects must be coordinated through the School of Dentistry's Office of Research in Room D528‐6A, 601‐984‐6010, SOD‐Research@umc.edu.
The Honors in Service Program seeks to:
Honors in Service graduates are recognized by:
Students must submit and receive approval of their Honors in Service proposal prior to project initiation. Eligibility to submit a proposal is contingent upon:
For a student to receive the Honors in Service designation and receive honor cords for commencement exercises, the student must:
All documentation will be reviewed and approved by the Service Advisory Committee and a formal letter will be sent to student with the final decision of awarding the honors in Service designation.
The proposal must be submitted at least 2-4 weeks before the anticipated start date of the project. This will give the Service Advisory Committee time to evaluate the proposal and request changes and/or give final approvals and recommendations from the Dean.
The portfolio submission must be submitted 2-4 weeks prior to the Honors' anticipated approval in Service designation. This information will need to be forwarded to the appropriate departments to complete the process.
This document is intended to provide an overview of the Honors in Service Program. This program is voluntary and does not replace any coursework outlined in the School of Dentistry curriculum. Additional questions regarding the Honors in Service program may be submitted to the Student Affairs Office.
Presentation of Focus Area
Meets all criteria at high level; clear and developed
Meets some criteria; uneven; occasionally thin; some lapses in clarity
Meets few criteria; often unclear or undeveloped
Meets No Criteria
Demonstration of Service, service-learning integration, and ethical community involvement.
Meets all criteria at high level; clear, easy to follow
Meets some criteria; uneven or has some lapses in clarity or development
Community-driven identification of a service need/problem
Show Academic rigor in the real-world application of knowledge
Overall clarity, organization, and definition of outcomes
Meets all criteria at high level
Meets some criteria; uneven
Meets few criteria
Letter from Community Partner
The Dental Hygiene Department at the School of Dentistry is an undergraduate program that offers two programs: a traditional, face‐to‐face Bachelor of Science in Dental Hygiene, and an advanced standing, online Bachelor of Science in Dental Hygiene. Since the department offers degrees at the undergraduate level of education, there are differences and some similarities between policies and procedures described and outlined in the dental school student handbook and seen in previous sections of this document. The following information pertains to the Dental Hygiene Department and its student population.
The Dental Hygiene program goals, which are congruent with the University of Mississippi Medical Center (UMMC) and the School of Dentistry goals, are to:
A graduate of the University of Mississippi Medical Center Baccalaureate Dental Hygiene Program will have attained the following competencies:
The following information in this document does not constitute a contract between the School of Dentistry and the student. The School of Dentistry and the Department of Dental Hygiene has the right to update and revise guidelines during each academic year or subsequent years of the student's attendance. The UMMC Bulletin further describes departmental guidelines and policies.
The evaluation, promotion, and graduation of students in the Dental Hygiene program are the inherent responsibilities of the dental hygiene faculty and dean. All relevant and available information should and must be part of the consideration in discharging these responsibilities. Student status, or change of status, will be at the recommendation of the Dental Hygiene Promotions Committee with final approval from the Dean of the School of Dentistry. The following guidelines outline the criteria for evaluation, promotion, and graduation of dental hygiene students, and constitute the policy for that process. Evaluation of student performance is an ongoing process based on specific criteria made known to both students and faculty prior to each sequence. To remain in good standing, a student must complete each prescribed course at the established acceptable level. Issues related to student evaluation, promotion, and graduation are handled on an individual basis.
Academic status is determined by the Dental Hygiene Promotions Committee, which makes its recommendation to the Dean. The Dean has final approval.
In determining the final grade to be assigned to each student at the end of a course, all important attributes of each student's performance in the course are given consideration. This includes cognitive, psychomotor, and other attributes such as department requirements, interpersonal relationships, attitudes toward course work and other factors, which in the opinion of the faculty are important to the student's future role as a health care professional.
The Dental Hygiene Department reports grades on a 0‐100 numerical scale. The numerical grade is converted to a 4.0‐point scale for letter grade reporting of A, B, C, D, or F. Final grades are expressed using this letter system: "A" ‐ Excellent, 90‐100; "B" ‐ Good, 80‐less than 90; "C"‐ Average, 75‐less than 80; "D" ‐ Below average, 70‐less than 75; "F" ‐ Failure, below 70. The quality point value of each letter grade is A‐4; B‐3; C‐2; D‐1; and F‐0. The department follows the School of Dentistry guidelines of a "no rounding" policy.
The method of determining course grades is a departmental responsibility of the faculty member and the Dental Hygiene Department; however, the grading system is to be made known in writing to students by the beginning of each course. Students are made aware of their progress in each course after the mid‐term date published in the Academic Calendar. If work is incomplete for reasons beyond a student's control, a temporary grade of "I" is given. The incomplete grade must be replaced with a final grade by the date established by the department. Students assigned an "I" grade are not considered for departmental awards.
Dental hygiene student official records of academic progress are maintained in the Office of Enrollment Management. Student grades may be accessed in Workday.
Grade Challenge – The responsibility for evaluating student work and assigning grades lies with the instructor of a course. However, a student may challenge a grade to initiate a review process for the student to better understand the reason(s) why the grade was assigned, the instructor to be made aware of and correct possible errors, and academic administrators to review the basis on which a grade has been awarded and, to correct, when appropriate, grades assigned by arbitrary or capricious action or other reasons not related to academic performance. In all cases of a disputed grade, the student has the burden of proof that the assigned grade was not appropriate.
It is for this reason that students should first speak with the instructor. If satisfaction is not found after speaking with the instructor, the student should speak with the program director who will advise the student to submit a written petition to include a copy of the syllabus and any assignment/grading rubrics along with copies of any tests, quizzes, assignments, or other written work completed for which the student is challenging the grade. If the student is still not satisfied, the department chair and/or dean's office will review the action of the program director and/or department chair to see if the grade being challenged was appropriately assessed. If, in the opinion of the program director, department chair and/or the dean's office, deficiencies in instruction are so grave as to warrant such a change, the proper remedy will usually involve alternative assignments or examinations to allow the student the opportunity to demonstrate the appropriate level of competency in that area to earn a different grade than the grade originally assigned. The decision of the dean's office is final.
It is the student's responsibility to ascertain his or her academic progress and seek assistance from the course instructor if the student finds himself or herself performing inadequately. The program faculty reserves the right to recommend promotion, probation, reclassification, or dismissal of any student. The school reserves the privilege of promoting only those students who, in the judgment of the program faculty, satisfy requirements of scholarship and personal suitability for the profession.
Promotion is contingent upon successful academic performance, including demonstration of professional attributes. Recommendations for promotion and graduation are made by program faculty to the dean.
Upon the recommendation of undergraduate program faculty, a student may be placed on probation when either the student's semester or overall cumulative grade point average falls below 2.00 or the student has failed to meet professional expectations.
Upon recommendation of undergraduate program faculty, a student may not be permitted to continue enrollment when:
The appeal procedure is designed to provide the student with a clearly defined avenue for appealing his or her dismissal if he or she believes the dismissal was an arbitrary or capricious action or for other reasons not related to academic performance. The appeal procedure is as follows:
On the recommendation of a department chair and the approval of the dean, a student in good academic standing may be granted a leave of absence for approved medical, personal, or military reasons. The request for leave of absence must be appropriately documented, and in the case of medical leave, reviewed by the director of the Student‐Employee Health Services. Leave may not exceed one (1) calendar year. Because of the intensity of the curricula, phasing of the courses, and rapid changes in allied health education, a student may be required to restart courses from the beginning upon returning from leave. Students who fail to return to the academic program within the specified time will be automatically withdrawn from the program. If the student has courses in progress at the time leave of absence is granted, a letter grade of F may be assigned to these courses. A student on leave of absence will not be assigned any academic or clinical responsibilities. Upon return from leave of absence, the student will re‐enroll and pay all tuition and fees appropriate for the period of re‐enrollment. No leave of absence will be granted without appropriate prior approvals.
Program Withdrawal – Registration in an academic program makes the student responsible for completion of the course of study or until, with the permission of the dean or designee, the student withdraws from the curriculum. Official withdrawal is facilitated by the dean or designee submitting official notice of withdrawal to the Offices of Enrollment Management, Student Financial Services and Student Accounting.
An approved withdrawal, if completed on or before the last day specified in the academic calendar, will not be recorded on the student's record. Withdrawals authorized after this date will be recorded as a "W" unless the student has completed the course, in which case the final grade in the course will be recorded. Withdrawals authorized after the three quarters point of the semester, specified in the academic calendar, will be recorded as an "F" if failing a course at the time of withdrawal. Failure to officially withdraw will result in the recording of a failing grade in the course(s) in which the student is registered.
The Dental Hygiene Department follows the SOD Academic Grievance Policy outlined in PolicyTech.
The Dental Hygiene Department follows the SOD Notice of Opportunity to File Complaints outlined in this document.
Students are expected to attend all classes, labs, clinics, and special events. Arriving late for or leaving early from class beyond bounds set by the course director will be counted as an absence. Exceptional circumstances are considered on a case‐by‐case situation, pending the student affected by an absence communicating with the course director and department.
The Dental Hygiene Department abides by the SOD policy on ethical conduct, civility, and professional behavior for dental and dental hygiene students outlined in PolicyTech (search for "Ethical and Professional Behavior Policy").
The Dental Hygiene Department abides by the SOD's General Policy Statements outlined in this document.
The program admissions committees of the School of Dentistry, in accordance with Section 504 of the 1973 Vocational Rehabilitation Act and the Americans with Disabilities Act (PL101‐336), have established technical standards for the essential functions of students in the school's educational programs. Admission criteria do not discriminate against persons with handicapping conditions.
However, all candidates must meet minimum technical standards to function successfully as students and later as dental hygiene practitioners. It is the responsibility of the candidate for admission to review the technical standards for admission.
Candidates must demonstrate fine psychomotor skills, coordination, and dexterity adequate to: utilize sharp hand instruments requiring controlled movements of less than one millimeter in order to perform manipulation of dental hygiene instruments in such procedures as exploring, probing, scaling, root planning, polishing, and placement of preventive materials, etc.; operate high or low speed dental handpieces during dental hygiene procedures, requiring controlled movements of less than one millimeter; operate foot controls utilizing fine movements. Candidates must demonstrate physical strength and balance adequate to perform basic life support including CPR, position and reposition self around patient and chair in sitting or standing position, assist with transferring and positioning disabled patients, manage patients who lack motor control position dental equipment including carts and dental chair, and tolerate physically taxing workloads.
Candidates must demonstrate sensory abilities adequate to perform visual oral examinations and treatment including use of visual acuity, indirect vision, and color perception; i.e., to discern differences and variation in color, shape, and general appearance between normal and abnormal, soft, and hard tissues; perform oral examinations and treatment utilizing tactile sense to discern differences through variations in shape, pressure, and hardness in hard and soft tissues. Tactile sense may be either direct palpation or indirect through instrumentation.
Candidates must demonstrate adequate mental preparation and ability by a record of successful academic accomplishment indicating the capability to negotiate the dental hygiene curriculum; a record of acceptable accomplishment on a standardized test indicating the ability to utilize background knowledge and synthesis of that knowledge in developing knowledge or creative concepts and/or interpretation.
Candidates must demonstrate communication skills adequate to speak, hear and observe patients; elicit information; describe changes in mood, activity and posture; perceive nonverbal communication; and convey or exchange information at a level allowing one to develop and record health history; identify problems presented by the patient, explain alternative solutions to the problems and give directions during treatment and for post‐treatment and home care; communicate effectively and efficiently in written and oral form with patients, colleagues, and all members of the health care team, and in written and spoken English in classroom, laboratory, and clinical settings. Verbal and written communication skills are vital to success in the academic programs in the School of Dentistry; therefore, applicants whose native language is not English are required to take the Test of English as a Foreign Language (TOEFL) examination and demonstrate competence in written and spoken English. Information on the TOEFL examination may be obtained from the Educational Testing Service, (877) 863‐3546.
Candidates must demonstrate a capability for developing interpersonal skills adequate to manage apprehensive patients with a range of moods and behaviors in a tactful, congenial, personal manner so as not to alienate or antagonize them. Candidates must demonstrate the ability to function effectively under stress, adapt to changing environments, display flexibility, and learn to function in the face of uncertainties inherent in the clinical problems of patients.
The Dental Hygiene Department follows the Academic Accommodations policies of UMMC that are described in this document.
The Dental Hygiene Department follows the School of Dentistry Student Travel Policy described in this document.
The Dental Hygiene Department abides by the SOD's Treatment of Patients with HIV and/or Other Contagions policy described in this document.
The Dental Hygiene Department abides by The University of Mississippi Medical Center and the School of Dentistry's Student Health and Wellness offerings described in this document.
The Dental Hygiene Department abides by The University of Mississippi Medical Center and the School of Dentistry's Student Services offerings described in this document.
Dental hygiene students are offered the same student support activities as the dental students that are described in this document. Additionally, dental hygiene students participate in Professional Organizations listed at this website.
Dental hygiene students are offered the same student support services as the dental students that are described in this document.
Along with following the SOD Dress code for clinical and non-clinical settings, the Dental Hygiene Department requires that casual clothing (ie: sweatshirts worn over scrubs or t-shirts) must display UMMC information only.