Estimated travel costs should normally include and itemize air fare or other mode of transportation, the number of days of per diem, and ground transportation in accordance with UMMC policy.
Indicate the number and estimated cost of trips as well as the destination of each trip (if known) and the number of individuals on each trip. If the exact location is not known, the general geographic location should be specified.
Most sponsors require a statement about the purpose of the proposed travel and its relevance to the sponsored program, especially in connection with foreign travel.
Travel for non-UMMC employees should be budgeted in the appropriate line-item category (i.e., subcontracts, consultant fees).
Planning your trip
Per UMMC's travel policy, employees may use state travel agents to make reservations.
Reimbursement for use of personal vehicle
The current mileage reimbursement rate is $0.54 per mile for personal vehicles. Mileage should be calculated from UMMC to the official travel site.
UMMC meal reimbursement rates
- In-state and out-of-state1 - $41
- High cost areas2 - $46-$56
1 Meals will be reimbursed only if the travel incurred in in excess of 50 miles one-way from UMMC and an overnight stay is involved.
2 In-state and out-of-state high cost areas are those cities designated in the Federal Register as having a maximum prescribed maximum Per Diem daily rate of $150 or higher.
UMMC will reimburse actual meal costs in those cities on a sliding scale not to exceed the following rates:
|Federal Register Per Diem Rate||UMMC Reimbursement Rate|
$1 to $149
$150 to $164
$165 to $179
$180 and up
Alcoholic beverages are not reimbursable. Federal Register Per Diem Rate
Foreign travel on federal awards
Travel that is to be reimbursed from federal grants and contracts must be booked through U.S. carriers except under the following circumstances: