Course Director's Guide

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Required Tasks for the Academic Year

  1. Submit the course syllabus for the upcoming academic year to the Office of Medical Education by the last business day in May.

  2. Develop the course schedule and assign presenters for all sessions. For preclinical courses, this will be a collaborative process facilitated by the Office of Medical Education beginning in January.

  3. Verify all course objectives are linked to the appropriate course session in MedHub.

  4. Submit any updates to the course’s curriculum maps to the Office of Medical Education by the third Friday in June.

  5. Submit the required book list to the UMMC Bookstore 6-8 weeks in advance of the course start date. Specific dates are given each year by the bookstore.

  6. Set up a Canvas site and post the syllabus at least 2 weeks in advance of the course start date. Provide all course faculty with a copy of the course objectives and the school’s educational program objectives that demonstrates how the course are informed by the educational program objectives.

  7. Verify room reservations for class sessions.

  8. Enroll course faculty into your Canvas site; in most cases, students are enrolled automatically through SAP.

  9. Provide the Office of Medical Education with grades after each exam or major assignment as soon as they are finalized.

  10. Submit final grades via SAP within 30 days of receipt of the final examination or receipt of national test (NBME) scores. For courses ending during April and May of the academic year, final course grades are to be posted within 10 days of the end of the course or receipt of external exam scores.

  11. Verify the student learning objectives and their alignment with School of Medicine educational program objectives in the course curriculum map each spring and summer, as directed by the Office of Medical Education,

  12. Submit grading rubric for all M3 clerkships and electives to Office of Medical Education by the end of June.