Division of Information Systems

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Media Encryption

Encryption is a simple method of protecting the data on your removable media. By encrypting your media (such as a USB), you are essentially creating a password to protect that specific media and the files it holds. Anytime you insert that media into any computer, you will be prompted to enter that password in order to view your files. Anyone without this password will not be able to access the files on your removable media.

All removable media must be encrypted in order to be safely used on a UMMC computer. If a media is encrypted, users will not be able to view any files that were saved from a UMMC computer without first entering a password. All UMMC users are responsible for encrypting their own removable media.

The Dell Data Protection/Encryption software on your computer will help you safely and quickly encrypt your removable media. To encrypt your media, log in to your computer, insert your removable media, and create a password for it when the Dell software prompts you to do so. However, any files or data that are already stored on that media (prior to encryption) will not be encrypted at this point; only the files saved to that media after encryption will be protected, so you may prefer to re-save these files to the media if you want them to be encrypted.

Removable media encryption is one of the many steps that UMMC is taking to better protect your information as well as that of our patients. See our tip sheets below for step-by-step details on how to encrypt your removable media.

Tip sheets