UMMC Policy and Procedure Manual E-SPH-GEN-GEN-PO-00067
Subject: SOPH Student Progression Annual Review
Revised Date: 8/26/2021 Effective Date: 12/6/2016
Prepared By:
Jeanna D. Wilkes
Approved By:
Natalie W. Gaughf

Reviewed By:
Sydney R. Murphy

John D. Bower School of Population Health

DOCUMENT TYPE: Policy

REVIEW PERIOD: 2 Years

TITLE: Student Progression Annual Review

PURPOSE: To establish policy for semi-annual review of John D. Bower School of Population Health student progression.

POLICY: Each student's academic progress must be evaluated at least semi-annually by the program director and advisor, once at the end of the fall semester and again at the end of the spring semester. After successful completion of the qualifying examination, the student’s progress is evaluated semi-annually by the student’s advisory committee, once at the end of the fall semester and again at the end of the spring semester. Progression review permits appropriate academic planning for the following semester, and allows for timely responses to inquiries about students in jeopardy of losing federal and/or state financial aid.  Additionally, each student's grade point average (GPA) must be reviewed after their first semester of enrollment, in order to identify any academic problems early in the program.

In preparation of the meetings, each student will prepare, complete, and/or revise the Graduate Student Progress Report Form and an Individual Development Plan (IDP) using myIDP or equivalent tools. Both documents will be reviewed during the progress meeting. Upon completion of the meeting, the progression review form must be signed by the student, advisor, and program director.

These elements must be included in each student’s annual evaluation:

  • Grade point average (GPA)
  • Incomplete and/or in-progress courses
  • Overall progress toward completing required coursework
  • Progress toward timely completion of all degree requirements (e.g., dissertation, thesis, practice transformation practicum, qualifying examinations)

Oversight of student progress is monitored by the degree program and reviewed by the Bower School of Population Health office of the dean. The following documents are to be provided to the office of the dean by June 1st of each year:

  1. Completed and signed Graduate Student Progress Report Form forms for each student enrolled in the program.
  2. Completed Annual Student Progress Spreadsheet for all students currently enrolled or graduated in that year. 

A student enrolled in the Bower School of Population Health must remain continuously enrolled and make adequate progress toward their degree program. A MS degree must be completed six (6) years from the date of first registration in the degree program. A PhD degree must take no more than five (5) years following admission to candidacy. See SOPH Course Load policy.

SCOPE: All SOPH Students

REFERENCE: University of Mississippi Medical Center [Intranet].  SOPH Course Load. [Effective 2016 December 06].

University of Mississippi Medical Center [Intranet].  SOPH Individual Development Plan for Students.[Effective 2016 December 06].