Assessment Process Activities

Assessment Calendar

The assessment calendar includes notifications, trainings and submission deadlines that are important for conducting and managing the review of unit/program assessment plans and effectiveness reports.

Summary of cycle events

Approximately two months before the end of an assessment cycle, the Office of Assessment notifies unit/program representatives (submitters) of an upcoming end-of-cycle report deadline. It is at this point, submitters are informed that data analysis should be underway, and that plans for future outcome assessments should be formulated. Submitters are also made aware of assessment training opportunities.

Shortly thereafter, reviewers from the Institutional Assessment Committee receive information which outlines the submission deadline for report reviews, and the schedule for reviewer assessment training. Reports are submitted after units/programs have had time to analyze assessment data and implement actions. Reviewers appraise unit/program effectiveness reports and provide submitters with constructive feedback. Submitters revise unit/program reports in accordance with reviewer feedback, and submit a final report for reviewer approval. The assessment cycle is closed after report revisions have been reviewed.

Assessment plans for the following assessment cycle are submitted two weeks after the previous assessment cycle has been completed. The review process is then repeated for assessment plans. The submission and review process for assessment plans and end-of-year effectiveness reports occurs within the UMMC TracDat document repository. Contributors to the IP and AES assessment cycles may access a detailed description of timelines and contributor instructions by logging into the UMMC TracDat site and consulting resource files in the document repository (see Assessment Essentials training materials). Timelines may also be viewed on the Units - Administrative-Educational Support page and on the Units - Instructional Programs page under IEPs and Reports.

Calendar of events

The general timetables for AES and IP assessment activities are represented below:

Instructional Program (IP) Calendar
End of Cycle Institutional Effectiveness Report Activities
ContributorTaskMonth
AdministratorSubmitter Notification:
End of Cycle Institutional Effectiveness Report -
submission deadline approaching
May
SubmitterAnnual Assessment TrainingJune - August
AdministratorReviewer Notification:
End of Cycle Report Review - submission deadline approaching
July
ReviewerAnnual Assessment TrainingAugust
SubmitterInstitutional Effectiveness Report SubmissionAugust
ReviewerInstitutional Effectiveness Report ReviewAugust
SubmitterReport Revision DeadlineSeptember
ReviewerFinal Report ApprovalSeptember
AdministratorAssessment Cycle Close-outOctober
Assessment Planning Activities
ContributorTaskMonth
AdministratorSubmitter Notification:
Assessment Plan - submission deadline approaching
September
AdministratorReviewer Notification:
Assessment Plan Review - submission deadline approaching
September
SubmitterAssessment Plan SubmissionOctober
ReviewerAssessment Plan Review deadlineNovember
SubmitterAssessment Plan Revision deadlineNovember
ReviewerAssessment Plan final approvalDecember
Administrative-Educational Support (AES) Unit
End of Cycle Institutional Effectiveness Report Activities
ContributorTaskMonth
AdministratorSubmitter Notification:
End of Cycle Institutional Effectiveness Report
November
SubmitterAnnual Assessment TrainingDecember - February
AdministratorReviewer Notification:
End of Cycle Report Review - submission deadline approaching
December
ReviewerAnnual Assessment TrainingJanuary - February
SubmitterInstitutional Effectiveness Report submissionFebruary
ReviewerInstitutional Effectiveness Report ReviewMarch
SubmitterReport Revision DeadlineMarch
ReviewerFinal Report ApprovalMarch
AdministratorAssessment Cycle Close-outApril
Assessment Planning Activities
ContributorTaskMonth
AdministratorSubmitter Notification:
Assessment Plan - submission deadline approaching
March
AdministratorReviewer Notification:
Assessment Plan Review - submission deadline approaching
March
SubmitterAssessment Plan SubmissionApril
ReviewerAssessment Plan Review deadlineApril
SubmitterAssessment Plan Revision deadlineMay
ReviewerAssessment Plan final approvalMay