Affiliated Students

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  • Affiliated Students

    Faculty and student orientation

    Welcome to University of Mississippi Medical Center. We are pleased that you will be joining us as you meet the requirements for your program of study. At UMMC, we are committed to providing quality patient care. It is important that you have an understanding of who we are and how we work to achieve our goals.

    Forward any questions about this process to the Office of Community Education.

    Affiliated Students

    In preparation for your clinical experience at UMMC, please review the Orientation document and complete the Compliance Training.

    • Once you receive your login and password information, you must change the assigned temporary password using before attempting to access any UMMC applications.
    • Read the following mandatory document: Orientation
    • Complete Compliance Training
    • Review our Affiliated Student On-boarding Checklist
    • Review our Parking Policy, and be advised that students and non-UMMC faculty are asked to park in the Stadium parking lot that is located across State Street from the hospital. Parking in undesignated areas may result in the owner's vehicle being ticketed or towed at the owner's expense.

    To verify completion of this orientation, please do the following:

    1. Please locate your discipline on the right side of the page and follow the link.
    2. Fill out all the required information.
    3. Submit the form. A copy of this form will be emailed to your clinical affiliation coordinator at UMMC.

    Faculty of Affiliated Programs

    The University of Mississippi Medical Center has transitioned to a single electronic health record, Epic. In order that your students and instructors receive training and access to this system, we will need required data on each individual who will be involved in clinical rotations at either the UMMC Jackson, Grenada, or Lexington locations.

    Please do the following at least 4 weeks prior to the start of clinical rotations:

    • Review the Affiliated Student On-Boarding Checklist and ensure that students meet all requirements and have the necessary documentation.
    • Download and complete the blue section only of the Affiliated Student Spreadsheet. Note: You may include multiple students on one spreadsheet.
    • Complete the form located here and attached the completed spreadsheet.
    • The UMMC representative will receive and review the spreadsheet to ensure the fields highlighted in "blue" are complete. The UMMC clinical coordinator will be notified and instructed to complete the spreadsheet by adding the necessary data to the fields highlighted in "green". Once the spreadsheet is complete, the UMMC clinical coordinator will launch the internal process.
    • After the internal process is launched and an active directory account is created, the program's faculty will receive an email with UMMC's network login information for those listed on the spreadsheet (via the email provided on the spreadsheet). Faculty are expected to share login information with students, individually.
    • The expected turnaround time for the creation of an active directory account is 48-72 hours after the spreadsheet is sent to our internal business operations partners.

    Student access to the electronic health record will expire based on the end date identified on the spreadsheet. A new spreadsheet must be complete for each returning student.

    Epic Training (UMMC's Electronic Health Record) 

    UMMC has adopted a "train the trainer" approach for affiliated students and respective faculty/instructors.  For faculty/instructors associated with affiliate students who are new to Epic training at UMMC, we will assign them a Canvas course and provide in-class training with one of the Epic trainers.  Note…This is only for new faculty/instructors who have not had exposure to Epic and will need more than the basics to oversee their students.

    Affiliated students who require Epic access will be required to take a Canvas E-learning course for Epic security access.  Epic trainers will email the affiliated faculty/instructor to provide information regarding the online course.  The Canvas course is taken at the affiliated site, not UMMC.  There are a few roles within UMMC that are trained in the classroom setting, we will contact the faculty/instructor by email or phone with details of the date and class time.  Faculty can reach an Epic training representative at

    Nursing Faculty of Affiliated Programs

    In addition to all requirements noted above, nursing faculty of affiliated programs must also return the following form in no later than two weeks prior to the beginning of clinical rotation: Orientation Acknowledgement Form. Please submit to the clinical affiliations coordinator for your discipline.

    Flu vaccination requirement

    The University of Mississippi Medical Center has established a mandatory flu vaccine program effective October 1, 2014. It is the responsibility of outside institutions to assure vaccination of their students and faculty participating in activities on UMMC campuses prior to beginning assignments during influenza season. Acknowledgement of vaccination or declination for religious or medical reasons will be ascertained through UMMC’s Affiliated Student Process. Failure to comply with this policy will result in banning of the non-UMMC student(s) and faculty from all UMMC campuses during the influenza season.

    View the UMMC Mandatory Flu Vaccination Policy here.

    Clinical coordinators

    Click here for a list of UMMC affiliated student clinical areas and coordinators.