Contracts Administration

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  • Contracting with UMMC

    This web page provides information for vendors who are interested in contracting for goods and/or services with the University of Mississippi Medical Center. 

    Introduction

    This information is provided for vendors contracting with UMMC and the process of selling goods and/or services to UMMC. 

    It is the goal of UMMC to promote and maximize competition in the purchasing of goods and services.  If you have not worked with UMMC or sold to the State of Mississippi before, we welcome you to do so.  If you have worked with us in the past, we thank you for your previous participation and encourage your participation in the future.

    How UMMC publicizes upcoming acquisitions

    UMMC posts current solicitations for Requests for Proposals (RFP), Requests for Qualifications (RFQ), Requests for Quotes (RFQ), Requests for Information (RFI), and Invitations for Bids (IFB or Bid) (collectively, "Solicitations") on the UMMC Contracts Administration website. UMMC does not maintain a bidder's list, and vendors do not have to pre-qualify to respond to UMMC Solicitations. Solicitations for upcoming acquisitions are also currently advertised in The Clarion-Ledger newspaper and on the Mississippi Procurement Technical Assistance Program website.  Links to UMMC Soliciations may also be found on the website of the Institutions of Higher Learning

    Watch for UMMC advertisements in the newspaper or check the Internet listings.  Newspaper ads and new listings on the website typically appear on Mondays and/or Thursdays. You may respond to any Solicitation for which your company has the requisite expertise. If you would like to submit a proposal to any Solicitation and are unable to download the Solicitation from the Internet, you may contact UMMC for a copy of the document. We will e-mail you a copy of the requested Solicitation.

    Charges for requests for proposals

    The vast majority of Solicitations issued by UMMC are available for download from the Internet in Adobe and Word format at no cost.

    Instructions for responding to solicitations

    Read and follow all instructions in the Solicitation. The proposal becomes part of the contract with the awarded vendor and a non-responsive proposal will be removed from further consideration.

    If you take exception to an item, it's best to clearly outline an alternative, what you CAN do or offer, because the option might be acceptable to UMMC or at least allow UMMC to identify the level of risk.

    Tab the response and insert a table of contents, showing where the signed cover sheet, proposal bond, exception summary, response to technical spcifications, cost proposal, response to exhibits, etc., are found.

    Don't include "brochure" type language - vendors sometimes make the mistake of marketing themselves rather than just responding to the requirements directly.

    Another issue for some proposals is providing the right level of information in reponse to technical requirements - enough information versus not enough or too much.  For most items, the evaluators want to see how the vendor will meet the rquirement, not just "will comply."  But too much information, especially when it doesn't directly respond to the requirement, is also negative, because the answer gets lost in all the excess verbiage.

    Registration

    Out-of-state vendors may be required to register with the MS Secretary of State to do business in the state prior to contracting with UMMC. Please visit the Secretary of State's website for more information or to register.
     

    Public Records Requests

    Pursuant to Mississippi Public Records Act of 1983, M.C.A. Section 25-61-1, et seq., all requests for public records should be made in writing and sent to Office of General Counsel, University of Mississippi Medical Center, 2500 North State Street, Jackson, MS 29216.