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A contract may be awarded for commodities or equipment without competition when the Director of Purchasing at UMMC or appropriate designee determines in writing that there is only one source for the required commodity or equipment. These purchases will be in compliance with Section 31-7-13, Mississippi Code of 1972, annotated. Approval for sole-source purchases must be obtained from the Office of Purchasing and Travel through UMMC's Purchasing Department.
The provisions of this regulation apply to all sole-source procurements unless emergency conditions exist (see Emergency Procurement).
Sole-source procurement is not permissible unless a requirement is available from only a single supplier. A requirement for a particular proprietary item does not justify sole-source procurement if there is more than one potential bidder or offerer for that item. The following are examples of circumstances which could necessitate sole-source procurement:
An item that can be certified as a single-source item may be purchased without complying with provisions for competitive bidding. Authority must be granted by the Office of Purchasing and Travel prior to acquisition of the item. Any request for single-source purchase must be accompanied by an explanation as to why no other item would be suitable or acceptable to meet the need. This explanation shall be attached to the Purchase Requisition.
The following questions should be answered when considering sole-source procurement:
Purchasing requires specific letters and forms when Sole Source Procurement is requested. Please contact your Buyer in the Purchasing Department to access the correct and current application resources.
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