P-1's

UMMC may request special authority from the State Office of Purchasing and Travel (OPT) to make a one-time purchase. A P-1 approval serves as the Purchasing Department's legal authority to make a one-time purchase for a commodity whose cost exceeds $5000 and is not covered by a Group Purchasing Organization (GPO) contract, a State Contract, or Agency Contract and/or the item is available from only one supplier. P-1's will not be requested if the item can be obtained from multiple suppliers unless the requesting department writes a justification explaining the special circumstances for which the item is being purchased. The written justification must accompany the Purchase Requisition.

The P-1 is used when requesting authority to purchases commodities under the following conditions:

• Emergency purchases when the total amount of purchase exceeds $5000 (see Emergency Procurement).
• Single source purchase when total amount of purchase exceeds $5000 (see Sole Source Procurement).
• Purchases for research when total amount of purchase exceeds $5000.
• Purchases required for compatibility reasons when total amount of purchase exceeds $5000.

The P-1 originates in the UMMC Purchasing Department. Requests are submitted to the Office of Purchasing and Travel with the appropriate documentation. If approval is granted, the Office of Purchasing and Travel assigns an identification number. Upon receipt of the approval from OPT, the Purchasing Department issues the Purchase Order.

For a list of UMMC's current Agency Contracts, please see the Agency Contracts Spreadsheet link in the right column.