Campus Mail Guidelines

Addressing is the most important factor affecting the campus mail system.

• Always indicate the person's full name and exact division, not the larger department (i.e., Medicine) where the employee works

• Although abbreviations or acronyms may be meaningful to you, they may deter delivery of the mail if they are unclear to the postal worker.
• When in doubt, use the UMMC campus directory or the Outlook address book as a reference.
• Campus mail placed in anything other than a campus mail envelope must be marked "CAMPUS MAIL" by the department in the upper right corner of the envelope.

Below are some examples of campus mail addressing:

Incorrect:

Bill   /   Hospital          Problem:  No last name, department or division

Bill Smith   /   Hospital          Problem:  No department or division

Correct:

Bill Smith

Department of Medicine

Division of Infectious Diseases

Other Guidelines to Consider:

• Keep campus mail separate from all other mail.
• Campus mail placed in anything other than a campus mail envelope must be marked CAMPUS MAIL by the department in the upper right corner of the envelope.
• Bulk mailings (200 or more pieces) are to be addressed with computer labels

Campus Mail Envelopes:

Any excess supply of used envelopes can be returned to UMMC Mail Service for re-use.  Used campus envelopes may be requested at an time.

If you should experience service delays, contact the UMMC Mail Service Department at 984-1395 and review the internal procedures with the postmaster.