Payroll

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  • Frequently Asked Questions about Payroll

    How do I access employee self service and what changes can I make online? 

    All employees can log into self service in the Lawson system with the user name and password they are given when hired.  Any problems logging into Lawson should be directed to the DIS service desk at 4-1145. 

    The employee self service bookmark will appear on the left side of the Lawson screen.  Under employee self service the following options will appear:

    MyUMC - this has the links to your direct deposit pay stubs, W-2's and leave balances

    Employment - has a copy of the UMMC handbook

    Pay -  

        Direct deposit - set up and make changes your direct deposit accounts

        Payment modeling - to project what your net pay would be if you make changes to your pay rate, taxes, or deductions

        Tax withholding - make changes to your W-4 for federal withholding or your MS State withholding amounts

    Personal Information -

       Address changes - change your address for your pay checks and W-2s

       Leave balances - check your personal,medical, and annual float holiday leave balances

     Exception time - this will only show for exempt employees and is used to request leave time and record the usage.

    All personnel information is initially processed through the Human Resources Department and completed as part of the orientation process. When making direct deposit or address changes, please keep in mind the timing of making this change with the payroll processing schedule.

    How do I stop a deduction?

    Remember, payroll is a processing department. All information processed is forwarded by other departments. Any change in a deduction should be discussed with the department that initially set up the deduction for you. Example: Credit Union deduction changes must be made with the Credit Union. Insurance deduction changes must be made through the Benefits department.

    How many hours was I paid?

    All questions concerning hours paid should be discussed with your supervisor and/or time keeper. For nonexempt employees, your supervisor or time keeper approves and submits your hours to be paid in Kronos, and she/he can access reports to answer any questions you may have. If an error has been made, the department supervisor will complete an adjustment and if the difference is below 24 hours, it will be included in the next regularly processed payroll.

    Why wasn't I paid my personal leave?

    All leave time is accrued monthly. Leave time may not be taken until the first of the next month after the accrual is posted. Example: on 9/1/2012, your leave balance is 4 hours and you take 8 hours on 9/25. You will be paid for only 4 hours (your balance at the beginning of the month), and uncompensated for the other 4 hours. Although you will accrue additional hours for September, these additional hours cannot be used until 10/1/2012.

    I am a salaried employee. Why does an hourly rate appear on my pay stub?

    Your hourly rate is your total salary divided by 2080, the hours in a year.  You are classified as an exempt employee, but you are assigned an hourly rate for payroll calculations.

    My pay rate is $21.78 per hour; why does my pay advice show current earnings is $21.79 if I worked only 1 hour in Shift 1?

    The system calculates per line item entry so there may be occurrences when pay rate differs from current pay.

    Example: An employee works .25 hours on Day 1, .50 hours on Day 2, and .25 hours on Day 3 (all at an hourly rate of; $21.78). Because calculations are made for each entry and rounded up, what may show on the paycheck is:  

    DescriptionHoursRateCurrent
    Shift 11.0021.7821.79

     

    How is overtime calculated?

    The overtime rate is usually 1.5 times the pay rate for the shift worked.   An example is shown for 4 hours worked on the second shift with a base rate of 10.00 per hours:

    4 x $11.00 (the second shift rate) x 1.5 = $66.00

    The four hours is shown on the pay stub under OT Shift 2 with a pay rate of $16.50 and the total pay of $66.00.

    In some cases the overtime rate is paid at an average overtime rate.  Call pay or other additional pay can increase the average pay rate, and the overtime is paid at the greater of half the shift rate or half the average pay rate. The gross pay for worked hours is divided by number of hours worked to get the average pay rate.

    Example: An employee works 38 hours at a shift one rate of $10 per hour, and 10 hours at her second shift at 11.00 per hour in one week.  She also is paid for 20.00 hours of call pay at $3.00 per hour. The eight hours of overtime occurs on shift one.  The overtime calculation is:
                    Regular shift one  38 x $10 =      $380 
                    Shift two               10 x $11 =      $110 
                    Call pay                20 x   $3 =        $60

    Total gross pay before overtime  =              $550

    Average pay rate (550 / 48) =  $11.45

    Half the average pay rate    =   $ 5.73                   

    The 8 hours shift one OT is paid at $15.73 ($10 + $5.73) = $125.83 

    The total pay                    = $595.83      

    My overtime is incorrect.

    The total overtime hours and dollars are shown under the OT code for the shift they were worked. The pay rate shown is 1.5 times the normal shift rate.  Overtime occurs when over 40 hours are worked in one week, so it is at the end of the pay week when an employee works the overtime.  Holiday, personal, and medical leave do not count toward the overtime hours.