Internal Audit

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  • Personnel - Job Descriptions


     

    Job Title: Director

    Position Summary:  

    Under the guidance of the Vice-Chancellor for Health Affairs, as well as the Mississippi's State Institutions of Higher Learning's Office of Internal Audit, directs all internal audit activities for the University of Mississippi Medical Center. The internal audit department provides objective and professional evaluations of UMC operations and assists management to accomplish their assigned responsibilities. The department ensures that UMC policies and procedures are followed by all employees and that applicable laws, regulations and practices affecting UMC are adhered to. The Director of Internal Audit works closely with all departments and all levels within the university and with outside agencies, as required.

    Specific Duties and Responsibilities:

      1. Responsible for all internal auditing activities.
      2. Prepares and administers the department budget.
      3. Responsible for selection, training, and supervision of the audit staff.
      4. Determines departments or operations to be audited and the timing and frequency of audits.
      5. Coordinates audit activities with external auditors.
      6. Recommends changes in policies or procedures to increase efficiency of operations or to improve safeguards over university assets.
      7. Conducts special studies as requested by Administration.
      8. Reports to the Vice-Chancellor for Health Affairs,as well as the Mississippi's State Institutions of Higher Learning's Office of Internal Audit, on matters that are not satisfactorily resolved.

    Qualifications:

    Individual should possess a bachelor's degree in accounting or related field and professional certification as a public accountant or internal auditor. Position requires extensive experience in auditing and a thorough understanding of business and accounting practices. Should have a minimum of ten years experience, with some experience in the healthcare and higher education arenas. Individual should have strong communication skills and the ability to interact with all levels of management and employees.

    Date: October 2004

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    Job Title: Assistant Director - Finance and Operations

    Responsibilities:  

      1. Acts as the department head in the absence of the director.
      2. Participation in the development of detailed audit plans and programs.
      3. Performance of specific audit procedures.
      4. Assignment of work to senior and staff auditor(s).
      5. On-the-job training and supervision of senior and staff auditor(s).
      6. Development and communication of observations and recommendations.
      7. Preparation of comprehensive written reports.
      8. Follow-up to determine adequacy of corrective actions.
      9. Special studies and projects as may be assigned.

    Qualifications:

    Individual should possess a bachelor's degree in accounting or related field and professional certification as a public accountant or internal auditor. Position requires extensive experience in auditing and a thorough understanding of business and accounting practices. Should have a minimum of eight years experience, with some experience in healthcare and higher education. Individual should have strong communication skills and the ability to interact with all levels of management.

    Date: October 1996

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    Job Title: Assistant Director - Information Systems

    Position Summary:  

    Plans, conducts and reports on audits of the University's information systems and related processes as well as the institution's security policies and procedures. This individual works closely with personnel from the Division of Information Systems, the Office of Compliance, the Office of Information Security and Administration.

    Specific Duties and Responsibilities:

      1. Acts as the department head in the absence of the Director.
      2. Conduct audits of the university's information systems policies, procedures and processes.
      3. Monitor compliance with security policies and procedures as well as federal, state, and local laws, regulations, and accreditation criteria.
      4. On-the-job training and supervision of the Staff Information Systems Auditor.
      5. Assist management by serving as an internal information security consultant and initiating activities to enhance information security awareness on campus.
      6. Facilitate and collaborate work for external auditors.
      7. Provide computer support for the department.
      8. Perform other duties as requested/assigned.

    Qualifications:

    Individual should possess a bachelor's degree in computer science, management information systems, information technology or related field and professional certification as a CISA, CIA, or CISM. Should have a minimum of four years experience in information systems auditing or related field (e.g., information systems programmer or analyst). Individual should have strong communication skills and the ability to interact with various levels of management and staff.

    Date: October 2004

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    Job Title: Senior Auditor

    Position Summary:  

    Plans and executes various financial, compliance, and operational audits in accordance with accepted professional standards in order to determine compliance with institutional policies and procedures and adherence to applicable laws and regulations.

    Specific Duties and Responsibilities:

      1. Develop detailed audit plans and programs.
      2. Evaluate the adequacy and effectiveness of internal controls.
      3. Perform specific audit procedures and prepare workpapers documenting the audit procedures performed.
      4. Assign work to staff auditor(s).
      5. On-the-job training and supervision of staff auditor(s).
      6. Prepare comprehensive written reports.
      7. Follow-up to determine adequacy of corrective actions.
      8. Provide assistance to external auditors as requested.
      9. Special studies and projects as may be assigned.

    Qualifications:

    Individual should possess a bachelor's degree in accounting or related field and professional certification. Acceptable certifications include: CPA, CIA, CISA, CFE, CCSA, CGAP, and CFSA. Should have a minimum of three years experience. Individual should have strong written and verbal communications skills.

    Date: October 2004

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    Job Title: Auditor

    Position Summary:  

    Provides assistance on financial, compliance, and operational audits in accordance with accepted professional standards. Document pertinent testing and results for further evaluation by supervisors.

    Specific Duties and Responsibilities:

    Under the supervision of the Director, the Assistant Director, or Senior Auditors:

      1. Assist in the planning phase on assigned segments of an audit.
      2. Assist in the process of evaluating the adequacy and effectiveness of internal controls.
      3. Execute detailed audit procedures, including reviewing transactions, documents, records, reports, and policies and procedures for accuracy and effectiveness.
      4. Prepare workpapers which record and summarize audit procedures performed.
      5. Assist in developing recommendations for corrective action/improvement.
      6. Provide assistance to external auditors as requested.

    Qualifications:

    Individual should possess a bachelor's degree in accounting or related field.

    Date: October 2004

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    Job Title: Auditor - Information Systems

    Position Summary:  

    Performs fieldwork in audits of information systems and related processes. Performs reviews of related security policies and procedures.

    Specific Duties and Responsibilities:

    Under the supervision of the Assistant Director – Information Systems:

      1. Monitor compliance with University information system and security policies, procedures, and processes.
      2. Monitor compliance with federal, state, and local laws, regulations, and accreditation criteria.
      3. Review controls over workstations (personal computers), Local Area Networks, database administration, technical support, systems development, etc.
      4. Provide departmental support, including the development of computer-assisted audit techniques.
      5. Perform other duties as assigned.

    Qualifications:

    Individual should possess a bachelor's degree in computer science, management information systems, or related degree. Should have a minimum of one years experience in information systems auditing or related field (e.g., information systems programmer or analyst).

    Date: October 2004

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    Job Title: Administrative Assistant

    Position Summary:  

    Provides administrative support to the department.

    Specific Duties and Responsibilities:

      1. Typing--audit reports, letters, interdepartmental correspondence, expenditure audits spreadsheets.
      2. Receptionist--man front desk and answer phone.
      3. Copying and filing. Maintain audit files and records in accordance with Mississippi Department of Archives and History records disposition program.
      4. Enter payroll and leave information and maintain departmental payroll and leave records in accordance with state auditor's requirements.
      5. Initiate and finalize paperwork on new hires, terminations, and other changes in employment status.
      6. Monitor supply inventory.
      7. Serve as department property officer and maintain equipment inventory records.
      8. Initiate paperwork on purchases and maintain all purchasing records. Work with Purchasing Department for pricing.
      9. Maintain software licenses.
      10. Maintain continuing education records.
      11. Assist Director in review and maintenance of departmental budget reports.
      12. Provide assistance to external auditors--identify key contacts and phone numbers, arrange parking, schedule appointments, initiate paperwork for computer access.
      13. Other duties as assigned.

    Qualifications:

    Individual should have any combination of education and experience equal to high school graduation and 4 years experience. Computer skills, including Word and Excel, required.

    Date: October 2004

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