Policies and Guidance

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IRB Meeting Dates and DeadlinesIs It Human Subject Research?Templates and Samples
  • How Do I Begin?

    Is it research involving human participants?

    Research is defined as: A systematic investigation, including research development, testing, and evaluation, designed to develop or contribute to generalized knowledge, or a clinical investigation.

    Human participants are defined as: a living individual about whom an investigator (whether professional or student) conducting research obtains (1) data through intervention or interaction with the individual, or (2) identifiable private information.

    If yes, your research requires IRB review.

    Education

    Complete the on-line IRB required education course found at www.citiprogram.org.

    Level of review

    Decide the level of review required

    • Exempt
    • Expedited
    • Convened

     

    Note: All IRB submissions are done electronically.

    Exempt research

    Submit:

    • Claim of exemption form
    • Research protocol
    • All questionnaires, survey instruments, interview questions, discussion guides and/or data collection instruments
    • Categories of research

      Note: To qualify for exemption, all study activities must fit into one or more of these categories.

      • Research in normal educational settings, involving normal educational practices. This may include children.
        • (a) Research involving the use of educational tests (cognitive, diagnostic, aptitude, achievement) in which participants cannot be identified, or release of the information would not be harmful to the participant. This category may include children.
      • Research involving the use of survey procedures, interview procedures, or observation of public behavior in which participants cannot be identified, or release of the information would not be harmful to the participant. This category may not include children.
      • Survey, interview or testing of public officials, elected or appointed, or candidates for public office.
      • Research involving the collection or study of existing data, documents, records, pathological specimens or diagnostic specimens, and the participants cannot be identified, directly or through identifiers linked to the participant. This category may include children.
        • Existing data means that the data, documents, records, or specimens are in existence prior to IRB review. Specimens obtained prospectively from future discarded clinical samples do not qualify for exemption.
      • Research and demonstration projects that are conducted by or subject to the approval of federal department or agency heads, and which are designed to study or evaluate public benefits or services (such as Medicare, public assistance). This category may include children.
      • Taste and food quality evaluation and consumer acceptance studies. This category may include children.

    Expedited review

    Submit:

    • Initial application form
    • Complete research proposal/protocol that was submitted for funding
    • Data collection sheet(s)
    • All appendices, questionnaires, surveys, interview guides, recruitment letters and/or advertisements
    • If you are not requesting a waiver of written consent, Consent/Assent/Permission document(s) written in lay language and following our templates
    • Categories of research for expedited review

      Note: To qualify for expedited review, all study activities must fit within one or more of these categories and the study must present no more than minimal risk to participants. The IRB chairman may review the submission and refer it to the convened board for further consideration. 

      • Clinical studies of drugs and medical devices that do not require investigational new drug or investigational exemption application.
      • Collection of blood samples by finger stick, heel stick, ear stick or venipuncture from healthy, nonpregnant adults who weigh at least 110 pounds, the amount drawn may not exceed 550 ml in an 8-week period and may not occur more than 2 times per week; from other adults and children, considering the age, weight, health, collection procedure, amount and frequency, the amount drawn may not exceed the lesser of 50ml or 3ml per kg in an 8-week period and may not occur more than 2 times per week by finger stick, heel stick or venipuncture.
      • Prospective collection of biological specimens for research purposes by noninvasive means (hair/nail clippings, saliva, sweat).
      • Collection of data through noninvasive procedures (not including general anesthesia or sedation) routinely employed in clinical practice, excluding procedures involving X-rays or microwaves.
      • Research involving materials that have been collected or will be collected solely for non-research purposes (chart reviews).
      • Collection of data from voice, video, digital, or image recordings made for research.
      • Research on individual or group characteristics or behavior, surveys, interviews, oral history, focus group, program evaluation, human factors evaluation, or quality assurance methodologies.

    Convened review

    Submit:

    • Initial application form
    • Consent/Assent/Permission document(s) written at in lay language and following our templates
    • Complete research proposal/protocol that was submitted for funding
    • All appendices, questionnaires, surveys, interview guides, recruitment letters and/or advertisements
    • Investigator’s brochure, if applicable

    Review and notification

    Exempt and expedited research will be reviewed by the IRB chairman. Submissions requiring convened review will be assigned to one of the Boards and go to the next available meeting. You will receive e-mail notification of the IRB’s decision and any request for additional information. Hard copies of all correspondence will also be sent to you via campus mail.

    Tracking

    You may log into the IDEATE to view study information, including all correspondence from the IRB. You can also grant access to this information to other study personnel by clicking on the “Personnel” tab and checking the box in the column titled "Access".

    Pre-review

    The IRB office will conduct a pre-review of consent/assent/permission documents prior to submission at your request.